Bid Solicitation: 26-418DCFS-PROCU-B-53016

Time remaining

Header Information

Bid Number:

26-418DCFS-PROCU-B-53016

Description:

PO26-685 Diligent Search

Bid Opening Date:

11/17/2026 10:00:00 AM

Purchaser:

Devin McQuillan

Organization:

CFS - Children and Family Services

Department:

PROCUREMENT418 - PROCUREMENT

Location:

AN001 - Procurement

Fiscal Year:

Type Code:

10 - Invitation for Bid (IFB)

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

06/17/2026

Available Date :

10/21/2026 12:32:15 PM

Info Contact:

Devin.McQuillan2@illinois.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

(Pre-Bid Conference is Not Mandatory) See attached Pre-Bid Conference Information. Date is 10/27/26 at 10am.

Bulletin Desc:

Department of Children and Family Services (DCFS) to establish a Contract for staffing of the Diligent Search Services Center (DSSC). The primary function of the DSSC is to assist DCFS and Purchase of Service (POS) caseworkers by providing diligent search consultation, performing extensive electronic searches, and providing detailed information on missing persons such as parents of youth in care, as required by the juvenile courts and Illinois State law.

Ship-to Address:

Office of Budget and Finance Business Unit
406 E Monroe Sta. 457
Springfield, IL 62701
US
Email: dcfs.cobuvouchers@illinois.gov
Phone: (217) 557-5842

Bill-to Address:

Office of Budget and Finance Business Unit
406 E Monroe Sta. 457
Springfield, IL 62701
US
Email: dcfs.cobuvouchers@illinois.gov
Phone: (217) 557-5842

Print Format:

File Attachments:

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description
Signed Contract	Upload signed contract here
Offer to the State of Illinois	Upload completed Offer with authorized signature here
Vendor Disclosure or IPG Active Registered Vendor Disclosure	Failure to complete and upload will result in disqualification
BEP Utilization Plan	Failure to complete and upload will result in disqualification

SPO Name:

Shea Firebaugh

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Yes

If yes, BEP Goal Percentage:

3.00000

If yes, VBP Goal Percentage:

0.00000

Link to Original Contract :

Item Information

1-5 of 62

1 2 3 4 5 6 7 8 9 10

Item # 2:

NOTES AND INSTRUCTIONS 1. Vendors may bid flat or escalated unit prices across contract years at their discretion. All prices bid are firm and fixed for each respective contract year. 2. Line Item 8 is a one-time Year 1 cost for transition and implementation. 3. Per-search line items use estimated annual volumes for bid comparison purposes. Actual billing will be based on actual searches completed. 4. Award will be made to the lowest responsive and responsible bidder based on total contract value as calculated by BidBuy.

Qty	Unit Cost	UOM	Total Discount Amt.	Total Cost
This item is narrative

Item # 3: ( 953 - 53 )

Year 1 - DSSC Operations and Staffing - Search operator staffing and supervision - Database subscriptions and access fees - D-Net portal integration maintenance - Certification document and letter generation - Customer service and help desk - CQI activities and training - Monthly, daily, and ad hoc reporting - Vendor overhead, insurance, and administration

NIGP Code:

953-53
Investigation Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

12.0

MON - Month

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 4: ( 920 - 05 )

Year 1 - Search Portal Hosting, Maintenance, and Security - Application and database server hosting - Encryption (AES-256, TLS) and access controls - System updates and enhancements - Backup and disaster recovery infrastructure - Annual DR testing - SOC 2 Type II audit coordination - Vulnerability scanning and remediation - Annual penetration testing - Monthly availability and outage reporting

NIGP Code:

920-05
Application, Infrastructure, Hosting and Cloud Computing Services, Vendor Hosted and Internally Hosted

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

12.0

MON - Month

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 5: ( 953 - 53 )

Year 1 - Per-Search Fee: Quick Search - Per Section 1.2.3

NIGP Code:

953-53
Investigation Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1800.0

EA - Each

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Brand:

Model:

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Packaging:

Additional NIGP Code:

Item # 6: ( 953 - 53 )

Year 1 - Per-Search Fee: Standard Diligent Search - Per Sections 1.2.4-1.2.5

NIGP Code:

953-53
Investigation Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

20800.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

1-5 of 62

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