Bid Solicitation: 27-458LOT-LOTTE-B-53658

Time remaining

Header Information

Bid Number:

27-458LOT-LOTTE-B-53658

Description:

Lottery- SOLE ECONOMICALLY FEASIBLE SOURCE- Internal Control System

Bid Opening Date:

10/28/2026 02:00:00 PM

Purchaser:

Ryan Schone

Organization:

LOT - Lottery

Department:

LOTTERY458 - Department of the Lottery

Location:

AA001 - Department of the Lottery

Fiscal Year:

Type Code:

35 - Sole Source

Allow Electronic Quote:

Alternate Id:

Required Date:

Available Date :

10/14/2026 03:34:54 PM

Info Contact:

Dianne Richman Chief Procurement Office- General Services Dianne.Richman@illinois.gov 217-622-1857

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Pre Bid Conference:

N/A

Bulletin Desc:

This is a notice of intent to award a contract as a sole (economically feasible) source to: ELSYM CONSULTING, INC. for maintenance for the Lottery's Internal Control System (ICS) including hardware and software. See attachment for details. The hearing will be canceled unless an interested party submits written comments or makes a written request for public hearing by Friday October 23, 2026 at 4 p.m. to the Info Contact above.

Ship-to Address:

Ryan Schone
404 N 5th Street
Springfield, IL 62702
US
Email: ryan.schone2@illinois.gov
Phone: (217) 557-0242

Bill-to Address:

Ryan Schone
404 N 5th Street
Springfield, IL 62702
US
Email: ryan.schone2@illinois.gov
Phone: (217) 557-0242

Print Format:

File Attachments:

Sole Source Hearing Details
Sole Source Justification Form Part I

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Heather Crain

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Purchase Order : 26-458LOT-LOTTE-P-81985:0

Item Information

1-5 of 6

Item # 1: ( 918 - 29 )

Internal Control System- Monthly Maintenance Expenditure

NIGP Code:

918-29
Computer Software Consulting

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

12.0

MON - Month

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 2: ( 918 - 29 )

Monthly Balancing Testing Fee

NIGP Code:

918-29
Computer Software Consulting

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

12.0

MON - Month

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 3: ( 918 - 29 )

Initial Project Software Fees: ICS License Software Hardware and other software

NIGP Code:

918-29
Computer Software Consulting

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 4: ( 918 - 29 )

Other Required Hardware and Software: Relytec KeyLogger for jumpbox ICS Server Setup and Installation Jumpbox Setup and Installation

NIGP Code:

918-29
Computer Software Consulting

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 5: ( 918 - 29 )

AWS support and maintenance: (Perform ongoing management and administrative duties to support the proper functioning of both the test and production ICS instances. Items include - monitoring the systems to ensure servers are operational and performing as expected, ensuring backups are performed to allow rolling 180 days of recovery, performing all necessary OS patching and security updates on a quarterly basis, performing periodic server reboots to ensure optimal performance, performing any recovery actions needed in case of anomaly, maintaining security controls including whitelisting of allowed IP's)

NIGP Code:

918-29
Computer Software Consulting

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

12.0

MON - Month

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

1-5 of 6