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Bid Solicitation: 21-426DOC-CENTO-B-20808
Header Information
Bid Number: 21-426DOC-CENTO-B-20808 Description: IDOC - Statewide Commissary - JTW Bid Opening Date: 06/01/2021 10:00:00 AM
Purchaser: Jacenta Wilson Organization: DOC - Corrections
Department: CENTOFFPURCH426 - Central Office Purchasing Location: AX001 - Central Office Purchasing
Fiscal Year: 21 Type Code: 10 - Invitation for Bid (IFB) Allow Electronic Quote: Yes
Alternate Id:   Required Date: Available Date :  03/05/2021 05:00:00 PM
Info Contact: Contact Jacenta Wilson at (217)558-2200 Ext. 4123 Bid Type: OPEN Informal Bid Flag: No
Purchase Method: Open Market
Pre Bid Conference: The Illinois Department of Corrections will be hosting a pre bid conference. Written Vendor questions are due buy March 26th by 2:00pm CST. Please see the IFB for dates and times.
Bulletin Desc: The Illinois Department of Corrections is posting a bid for Statewide Commissary Items.
Ship-to Address: Purchasing Supervisor
1301 Concordia Court
ISU Building
ATTN: PURCHASING UNIT
Springfield, IL 62702
US
Email: doc.bids@illinois.gov
Phone: (217) 558-2200 Ext. 4108
FAX: (217) 558-2203 		Bill-to Address: Purchasing Supervisor
1301 Concordia Court
ISU Building
ATTN: PURCHASING UNIT
Springfield, IL 62702
US
Email: doc.bids@illinois.gov
Phone: (217) 558-2200 Ext. 4108
FAX: (217) 558-2203 		Print Format: Bid Print New
File Attachments: B-20808 IDOC - Statewide Commissary - Notice of Award Form SIGNED.pdf
Forms B Section V.20.1 Updated~27.docx
Forms A Section V.18.1 8 17 18~36.doc
Utilization Plan Version 20.0~2.pdf
Attachment - Notice of Electronic Submission Only v.20.2~47.pdf
Federal W9 Form~14.pdf
BEREP How To Register.pdf
BID 28080 - ADDENDUM B - VENDOR QUESTION FORM.pdf
IDOC Vendor Questions and IDOC Answers Feedback.pdf
IDOC Vendor Questions and IDOC Answers Feedback Updated 4-5-21.pdf
IDOC - Statewide Offender Commissary Items Solicitation - BID 21-426DOC-CENTO-B-20808-20210406 1820-1.mp4
BEP Instructions.docx
BEP COMMISSARY Vendor_Search_Results_2021-03-26_895.xlsx
IDOC Vendor Questions and IDOC Answers Feedback Updated 4-7-21.pdf
IDOC Vendor Questions and IDOC Answers Feedback Updated 4-14-21~1.pdf
IDOC Vendor Questions and IDOC Answers Feedback Updated 4-14-21~2.pdf
ADDENDUM A - IDOC - STATEWIDE COMMISSARY BID ITEMS AMENDED.xlsx
IDOC Vendor Questions and IDOC Answers Feedback Updated 4-28-21.pdf
BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 060121 - AMENDMENT 5.docx
Form Attachments:
Required Quote Attachments
SPO Name: Sandy Robinson
Is this a Small Business Set Aside Procurement?: No
Is there a BEP/VBP Participation Goal? : Yes
If yes, BEP Goal Percentage: 20.00000
If yes, VBP Goal Percentage: 0.00000
Link to Original Contract :
Questions:
Question # Print Sequence Required Question Response
1 1.0 Yes Are you Board of Elections, BEP, IPG certifications current?                    
2 2.0 Yes Have you reviewed the instructions and completed and signed the BEP Utilization Plan - If you have questions about your form contact Jeanetta.Cardine@illinois.gov                    
3 3.0 Yes Have you filled in all lines on Addendum "A" for your chosen Zone(s)?                    
Amendments:
Amendment # Amendment Date Amendment Note
1 04/02/2021 06:58:12 AM The Illinois Department of Corrections is amending delivery dates in Sections 1.2.1.1, 1.2.8.1 and 1.5.1.1. Attachment File Changes: Header 1. File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 042621.docx': File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 042621.docx' deleted . 2. File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 042621 - AMENDED.docx': File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 042621 - AMENDED.docx' added .
2 04/05/2021 09:31:29 AM The Illinois Department of Corrections is posting reponses to vendor questions. Attachment File Changes: Header 1. File 'IDOC Vendor Questions and IDOC Answers Feedback.pdf': File 'IDOC Vendor Questions and IDOC Answers Feedback.pdf' added .
3 04/05/2021 01:47:04 PM The Illinois Department of Corrections has updated its Vendor Questions and Response Document. Attachment File Changes: Header 1. File 'IDOC Vendor Questions and IDOC Answers Feedback Updated 4-5-21.pdf': File 'IDOC Vendor Questions and IDOC Answers Feedback Updated 4-5-21.pdf' added .
4 04/07/2021 04:31:40 PM The Illinois Department of Corrections is uploading the prebid conference audio, updated vendor questions and responses, BEP vendors, and a link to BEP's video tutorial. Attachment File Changes: Header 1. File 'IDOC - Statewide Offender Commissary Items Solicitation - BID 21-426DOC-CENTO-B-20808-20210406 1820-1.mp4': File 'IDOC - Statewide Offender Commissary Items Solicitation - BID 21-426DOC-CENTO-B-20808-20210406 1820-1.mp4' added . 2. File 'BEP Instructions.docx': File 'BEP Instructions.docx' added . 3. File 'BEP COMMISSARY Vendor_Search_Results_2021-03-26_895.xlsx': File 'BEP COMMISSARY Vendor_Search_Results_2021-03-26_895.xlsx' added . 4. File 'IDOC Vendor Questions and IDOC Answers Feedback Updated 4-7-21.pdf': File 'IDOC Vendor Questions and IDOC Answers Feedback Updated 4-7-21.pdf' added .
5 04/14/2021 12:47:40 PM The Illinois Department of Corrections is adding addtional vendor questions and responses. Attachment File Changes: Header 1. File 'IDOC Vendor Questions and IDOC Answers Feedback Updated 4-14-21~1.pdf': File 'IDOC Vendor Questions and IDOC Answers Feedback Updated 4-14-21~1.pdf' added .
6 04/15/2021 04:37:51 PM The Illinois Department of Corrections is posting responses to bidder questions. Attachment File Changes: Header 1. File 'IDOC Vendor Questions and IDOC Answers Feedback Updated 4-14-21~2.pdf': File 'IDOC Vendor Questions and IDOC Answers Feedback Updated 4-14-21~2.pdf' added .
7 04/16/2021 01:35:44 PM The Illinois Department of Corrections is posting an amendment that modifies contract Section 1.2.7.2, extends the questions submission deadline until 4/30/21 and bid submission due date until 5/10/21 at 10 am CST. Header 1. Bid Opening Date changed from "04/26/2021 10:00:00 AM" to "05/10/2021 10:00:00 AM". Attachment File Changes: Header 1. File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 042621 - AMENDED.docx': File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 042621 - AMENDED.docx' deleted . 2. File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 042621 - AMENDMENT 2.docx': File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 042621 - AMENDMENT 2.docx' added .
8 04/16/2021 01:53:26 PM The Illinois Department of Corrections providing the finalized, updated IFB document. Attachment File Changes: Header 1. File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 042621 - AMENDMENT 2.docx': File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 042621 - AMENDMENT 2.docx' deleted . 2. File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 042621 - AMENDMENT 2~1.docx': File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 042621 - AMENDMENT 2~1.docx' added .
9 04/28/2021 11:09:46 AM The Illinois Department of Corrections is posting Vendor Questions, Amending Addendum A, the Addition of NIGP Code 96286 and changing the bid opening date. Header 1. Bid Opening Date changed from "05/10/2021 10:00:00 AM" to "05/17/2021 10:00:00 AM". Attachment File Changes: Header 1. File 'ADDENDUM A - IDOC - STATEWIDE COMMISSARY BID ITEMS 042621~1.xlsx': File 'ADDENDUM A - IDOC - STATEWIDE COMMISSARY BID ITEMS 042621~1.xlsx' deleted . 2. File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 042621 - AMENDMENT 2~1.docx': File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 042621 - AMENDMENT 2~1.docx' deleted . 3. File 'ADDENDUM A - IDOC - STATEWIDE COMMISSARY BID ITEMS AMENDED.xlsx': File 'ADDENDUM A - IDOC - STATEWIDE COMMISSARY BID ITEMS AMENDED.xlsx' added . 4. File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 051721 - AMENDMENT 4.docx': File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 051721 - AMENDMENT 4.docx' added . 5. File 'IDOC Vendor Questions and IDOC Answers Feedback Updated 4-28-21.pdf': File 'IDOC Vendor Questions and IDOC Answers Feedback Updated 4-28-21.pdf' added .
10 05/12/2021 05:42:33 PM The Illinois Department of Corrections is posting an amendment to move the solicitation opening date to June 1, 2021 at 10:00am. Header 1. Bid Opening Date changed from "05/17/2021 10:00:00 AM" to "06/01/2021 10:00:00 AM". Attachment File Changes: Header 1. File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 051721 - AMENDMENT 4.docx': File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 051721 - AMENDMENT 4.docx' deleted . 2. File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 060121 - AMENDMENT 5.docx': File 'BID -21-426DOC-CENTO-B-20808 - IDOC - STATEWIDE OFFENDER COMMISSARY ITEMS 060121 - AMENDMENT 5.docx' added .
11 06/24/2021 10:46:20 AM Notice of Award posted. Protest period ends 7/8/2021. Attachment File Changes: Header 1. File 'B-20808 IDOC - Statewide Commissary - Notice of Award Form SIGNED.pdf': File 'B-20808 IDOC - Statewide Commissary - Notice of Award Form SIGNED.pdf' added .
12 12/14/2021 12:52:15 PM The Illinois Department is cancelling the solicitation for Statewide Commissary. Refer to BidBuy for any future activity.
13 12/15/2021 12:42:09 PM The Illinois Department of Corrections is cancelling the solicitation for Statewide Commissary. The solicitation did not provide for consideration of all factors of significance to the State. Refer to BidBuy for any future procurement opportunities.
Item Information
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Item # 1:   ( 393  -  48 )   Zone 1 - Enter total for the entire Zone you are bidding on. The total entered must match the amount entered on Addendum A. You must provide a quote for all items in a zone. PARTIAL SUBMISSIONS WILL BE CONSIDERED NON RESPONSIVE. ENTER THE ENTIRE TOTAL FROM ADDENDUM A FOR ZONE 1
NIGP Code: 393-48
   Dressings, Condiments, Sauces, and Gravies
Qty Unit Cost UOM Total Discount Amt. Total Cost
5.0   YR - Year    
Manufacturer: Brand: Model:
Make: Packaging:

03723; 03763; 03784; 05023; 05030; 05040; 05043; 05059; 05082; 20010; 20016; 20025; 20044; 20049; 20070; 20085; 20086; 20087; 20088; 20092; 20186; 20187; 20188; 24020; 24070; 28712; 28758; 37530; 39007; 39015; 39049; 39069; 39306; 39310; 39330; 39334; 39335; 39336; 39337; 39340;39343; 39347; 39348; 39353; 39357; 39359; 39360; 39361; 39363; 39364; 39365; 39367; 39368; 39369; 39370; 39371; 39372; 39374; 39377; 39378; 39380; 39381; 39384; 39385; 48511; 48538; 48582; 48586; 50530; 50537; 52013; 52038; 52076; 61560; 61562; 65215; 63514; 63543; 64050; 64060; 64070; 64075; 65212; 65216; 65227; 65229; 65232; 65237; 65239; 65242; 65243; 65250; 65254; 65257; 65265; 65266; 65270; 65275; 65284; 65285; 78553; 80005; 80008; 80016; 80032; 80040; 80048; 80056; 80080; 80086; 80088; 80089; 80316; 80522; 80551; 80572; 84038; 84059; 84066; 84068

 
Item # 2:   ( 393  -  48 )   Zone 2 - Enter total for the entire Zone you are bidding on. The total entered must match the amount entered on Addendum A. You must provide a quote for all items in a zone. PARTIAL SUBMISSIONS WILL BE CONSIDERED NON RESPONSIVE. ENTER THE ENTIRE TOTAL FROM ADDENDUM A FOR ZONE 2
NIGP Code: 393-48
   Dressings, Condiments, Sauces, and Gravies
Qty Unit Cost UOM Total Discount Amt. Total Cost
5.0   YR - Year    
Manufacturer: Brand: Model:
Make: Packaging:

03723; 03763; 03784; 05023; 05030; 05040; 05043; 05059; 05082; 20010; 20016; 20025; 20044; 20049; 20070; 20085; 20086; 20087; 20088; 20092; 20186; 20187; 20188; 24020; 24070; 28712; 28758; 37530; 39007; 39015; 39049; 39069; 39306; 39310; 39330; 39334; 39335; 39336; 39337; 39340;39343; 39347; 39348; 39353; 39357; 39359; 39360; 39361; 39363; 39364; 39365; 39367; 39368; 39369; 39370; 39371; 39372; 39374; 39377; 39378; 39380; 39381; 39384; 39385; 48511; 48538; 48582; 48586; 50530; 50537; 52013; 52038; 52076; 61560; 61562; 65215; 63514; 63543; 64050; 64060; 64070; 64075; 65212; 65216; 65227; 65229; 65232; 65237; 65239; 65242; 65243; 65250; 65254; 65257; 65265; 65266; 65270; 65275; 65284; 65285; 78553; 80005; 80008; 80016; 80032; 80040; 80048; 80056; 80080; 80086; 80088; 80089; 80316; 80522; 80551; 80572; 84038; 84059; 84066; 84068

 
Item # 3:   ( 393  -  48 )   Zone 3 - Enter total for the entire Zone you are bidding on. The total entered must match the amount entered on Addendum A. You must provide a quote for all items in a zone. PARTIAL SUBMISSIONS WILL BE CONSIDERED NON RESPONSIVE. ENTER THE ENTIRE TOTAL FROM ADDENDUM A FOR ZONE 3
NIGP Code: 393-48
   Dressings, Condiments, Sauces, and Gravies
Qty Unit Cost UOM Total Discount Amt. Total Cost
5.0   YR - Year    
Manufacturer: Brand: Model:
Make: Packaging:

03723; 03763; 03784; 05023; 05030; 05040; 05043; 05059; 05082; 20010; 20016; 20025; 20044; 20049; 20070; 20085; 20086; 20087; 20088; 20092; 20186; 20187; 20188; 24020; 24070; 28712; 28758; 37530; 39007; 39015; 39049; 39069; 39306; 39310; 39330; 39334; 39335; 39336; 39337; 39340;39343; 39347; 39348; 39353; 39357; 39359; 39360; 39361; 39363; 39364; 39365; 39367; 39368; 39369; 39370; 39371; 39372; 39374; 39377; 39378; 39380; 39381; 39384; 39385; 48511; 48538; 48582; 48586; 50530; 50537; 52013; 52038; 52076; 61560; 61562; 65215; 63514; 63543; 64050; 64060; 64070; 64075; 65212; 65216; 65227; 65229; 65232; 65237; 65239; 65242; 65243; 65250; 65254; 65257; 65265; 65266; 65270; 65275; 65284; 65285; 78553; 80005; 80008; 80016; 80032; 80040; 80048; 80056; 80080; 80086; 80088; 80089; 80316; 80522; 80551; 80572; 84038; 84059; 84066; 84068

 
Item # 4:   ( 393  -  48 )   Zone 4 - Enter total for the entire Zone you are bidding on. The total entered must match the amount entered on Addendum A. You must provide a quote for all items in a zone. PARTIAL SUBMISSIONS WILL BE CONSIDERED NON RESPONSIVE. ENTER THE ENTIRE TOTAL FROM ADDENDUM A FOR ZONE 4
NIGP Code: 393-48
   Dressings, Condiments, Sauces, and Gravies
Qty Unit Cost UOM Total Discount Amt. Total Cost
5.0   YR - Year    
Manufacturer: Brand: Model:
Make: Packaging:

03723; 03763; 03784; 05023; 05030; 05040; 05043; 05059; 05082; 20010; 20016; 20025; 20044; 20049; 20070; 20085; 20086; 20087; 20088; 20092; 20186; 20187; 20188; 24020; 24070; 28712; 28758; 37530; 39007; 39015; 39049; 39069; 39306; 39310; 39330; 39334; 39335; 39336; 39337; 39340;39343; 39347; 39348; 39353; 39357; 39359; 39360; 39361; 39363; 39364; 39365; 39367; 39368; 39369; 39370; 39371; 39372; 39374; 39377; 39378; 39380; 39381; 39384; 39385; 48511; 48538; 48582; 48586; 50530; 50537; 52013; 52038; 52076; 61560; 61562; 65215; 63514; 63543; 64050; 64060; 64070; 64075; 65212; 65216; 65227; 65229; 65232; 65237; 65239; 65242; 65243; 65250; 65254; 65257; 65265; 65266; 65270; 65275; 65284; 65285; 78553; 80005; 80008; 80016; 80032; 80040; 80048; 80056; 80080; 80086; 80088; 80089; 80316; 80522; 80551; 80572; 84038; 84059; 84066; 84068

 
Item # 5:   ( 393  -  48 )   Zone 5 - Enter total for the entire Zone you are bidding on. The total entered must match the amount entered on Addendum A. You must provide a quote for all items in a zone. PARTIAL SUBMISSIONS WILL BE CONSIDERED NON RESPONSIVE. ENTER THE ENTIRE TOTAL FROM ADDENDUM A FOR ZONE 5
NIGP Code: 393-48
   Dressings, Condiments, Sauces, and Gravies
Qty Unit Cost UOM Total Discount Amt. Total Cost
5.0   YR - Year    
Manufacturer: Brand: Model:
Make: Packaging:

03723; 03763; 03784; 05023; 05030; 05040; 05043; 05059; 05082; 20010; 20016; 20025; 20044; 20049; 20070; 20085; 20086; 20087; 20088; 20092; 20186; 20187; 20188; 24020; 24070; 28712; 28758; 37530; 39007; 39015; 39049; 39069; 39306; 39310; 39330; 39334; 39335; 39336; 39337; 39340;39343; 39347; 39348; 39353; 39357; 39359; 39360; 39361; 39363; 39364; 39365; 39367; 39368; 39369; 39370; 39371; 39372; 39374; 39377; 39378; 39380; 39381; 39384; 39385; 48511; 48538; 48582; 48586; 50530; 50537; 52013; 52038; 52076; 61560; 61562; 65215; 63514; 63543; 64050; 64060; 64070; 64075; 65212; 65216; 65227; 65229; 65232; 65237; 65239; 65242; 65243; 65250; 65254; 65257; 65265; 65266; 65270; 65275; 65284; 65285; 78553; 80005; 80008; 80016; 80032; 80040; 80048; 80056; 80080; 80086; 80088; 80089; 80316; 80522; 80551; 80572; 84038; 84059; 84066; 84068

 
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Quote # Description Date Last Modified Status