Bid Solicitation: 19-418DCFS-PROCU-B-4003

Header Information

Bid Number:

19-418DCFS-PROCU-B-4003

Description:

Sole Source: Accreditation Services

Bid Opening Date:

11/07/2018 03:00:00 PM

Purchaser:

Gene Gansz

Organization:

CFS - Children and Family Services

Department:

PROCUREMENT418 - PROCUREMENT

Location:

AN001 - Procurement

Fiscal Year:

Type Code:

35 - Sole Source

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

11/15/2018

Available Date :

10/24/2018 02:32:00 PM

Info Contact:

Dianne Richman Chief Procurement Office-General Services 401 S. Spring Str. 712 Wm. G. Stratton Office Building Springfield, IL 62706 e-mail: Dianne.Richman@illinois.gov Phone:217-558-6897

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

This is a notice of intent to award a contract as a sole source to: Council on Accreditation for accrediting of child welfare agencies in three program areas: Child Protection Services, Foster and Kinship Care, and Adoption.See attachment for details. The hearing will be canceled unless an interested party submits written comments or makes a written request for public hearing by Friday, November 2, 2018 at 4 p.m. to the Info Contact above.

Ship-to Address:

DCFS
406 East Monroe
Springfield, IL 62701
US
Email: DCFS.Bidbuy@illinois.gov
Phone: (217) 558-0011

Bill-to Address:

DCFS
406 East Monroe
Springfield, IL 62701
US
Email: DCFS.Bidbuy@illinois.gov
Phone: (217) 558-0011

Print Format:

File Attachments:

Council of Accreditation SSJS Part 2.pdf
Council of Accreditation SSJS Part I.pdf
2018.0606 Sole Source Hearing Details Form V.18.1.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Jennifer Klein

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	11/05/2018 12:04:22 PM	As there were no requests for a hearing, the sole source hearing has been canceled. Enrollment Date Changes:
2	11/08/2018 10:17:09 AM	Added CPO signed SSJS Part 2. Attachment File Changes: Header 1. File 'Council of Accreditation SSJS Part 2.pdf': File 'Council of Accreditation SSJS Part 2.pdf' added . Enrollment Date Changes:

Item Information

Item # 1: ( 963 - 16 )

DCFS initiated the accreditation in 1996. Through it's agreement with Council of Accreditation, each individual DCFS office undergoes on-site per visits with COA and the Department's Central Office divisions go through as well, culminating in the Department being accredited as a State Child Welfare Agency. The Department first became accredited as a State Agency in June 2000 with all of it's offices having gone through their site visits between 1997 and 2000. DCFS has since had each of its individual offices undergo site visits and has consistently been reaccredited. IDCFS was only the 2nd state to become accredited and Illinois was the first state to be reaccredited. The Illinois Department of Children and Family Services is considered to be national leader in this area. The Council on Accreditation is the sole vendor who provides this service for the Child Welfare Agencies. The Department utilized the Council on Accreditation as a standard agreement for various lawsuits and to adhere to the BH Consent Decree. At one point, the department had 19 lawsuits that could not be qualified based on different interpretations of Services. COA was a mutual point of agreement to remedy the situation and has been the standards since that time. The specifications required that a number of peer reviewers from outside of the state come to facilitate the review process. These entails the travel and expenses for those reviewers during their stay to complete the review. The flat rate covers all costs and expenses of the Site Visit, including, but not limited to, travel, hotel, meals and incidentals. A minimum of two Peer Reviewers for two days will be assigned to review Central , Cook, Southern and Northern Region. Below are the scheduled accreditation related fees: FY19 11/15/2018-6/30/2019 Re-accreditation Fee: $122,173.00 This fee represents 33% of the total reaccreditation fee that will cover all expenses for COA staff to provide ongoing technical assistance by phone, desk reviews, and all materials and resources in ILDCFS implementation of COAs Standards for Public Agencies for a period of five years.

NIGP Code:

963-16
Accreditation Fees

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

YR - Year

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