Bid Solicitation: 19-426DOC-CENTO-B-5707

Header Information

Bid Number:

19-426DOC-CENTO-B-5707

Description:

IDOC Copiers

Bid Opening Date:

03/20/2019 02:00:00 PM

Purchaser:

William Blount Stephens

Organization:

DOC - Corrections

Department:

CENTOFFPURCH426 - Central Office Purchasing

Location:

AX001 - Central Office Purchasing

Fiscal Year:

Type Code:

10 - Invitation for Bid (IFB)

Allow Electronic Quote:

Yes

Alternate Id:

0119-4410-050

Required Date:

06/30/2019

Available Date :

02/11/2019 04:15:00 PM

Info Contact:

Contact William Blount Stephens at (217)558-2200 Ext. 4402

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

Ship-to Address:

Purchasing Supervisor
1000 E. Converse Ave
POB 19277
Springfield, IL 62794-9277
US
Email: doc.bids@illinois.gov
Phone: (217) 524-8383

Bill-to Address:

Purchasing Supervisor
1000 E. Converse Ave
POB 19277
Springfield, IL 62794-9277
US
Email: doc.bids@illinois.gov
Phone: (217) 524-8383

Print Format:

Bid Print New

File Attachments:

B-5707 IDOC Copiers NOA Over 100K Final.pdf
2019 IDOC Copier IFB 190318 Amendment 2.doc
IDOC Copiers IFB Pricing Lines Region 1 for PDF Amended 190222.pdf
IDOC Copiers IFB Pricing Lines Region 2 for PDF Amended 190222.pdf
IDOC Copiers IFB Pricing Lines Region 3 for PDF Amended 190222.pdf
Map of Regions for Copiers 190208.pdf
Copiers by Region County Facility 190208.pdf
IDOC Copiers 19-426DOC-CENTO-B-5707 Questions and Answers 190222.pdf
IDOC Copiers IFB Pricing Lines Region 1 Amended 190222.xlsx
IDOC Copiers IFB Pricing Lines Region 2 Amended 190222.xlsx
IDOC Copiers IFB Pricing Lines Region 3 Amended 190222.xlsx

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Jeff Schukai

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	02/26/2019 07:50:40 AM	Header 1. Bid Opening Date changed from "03/12/2019 10:00:00 AM" to "03/20/2019 02:00:00 PM". Item 3 1. Description changed from "Copy charge over monthly volume (must not exceed $0.0025/per copy) for copier, monochrome MFD for purchase; 6,000 copies per month - Region 1" to "Copy charge over monthly volume for copier, monochrome MFD for purchase; 6,000 copies per month - Region 1". Item 11 1. Description changed from "Copy charge over monthly volume (must not exceed $0.0025/per copy) for copier, monochrome MFD for purchase; 10,000 copies per month - Region 1" to "Copy charge over monthly volume for copier, monochrome MFD for purchase; 10,000 copies per month - Region 1". Item 19 1. Description changed from "Copy charge over monthly volume (must not exceed $0.0025/per copy) for copier, monochrome MFD for purchase; 17,000 copies per month - Region 1" to "Copy charge over monthly volume for copier, monochrome MFD for purchase; 17,000 copies per month - Region 1". Item 27 1. Description changed from "Copy charge over monthly volume (must not exceed $0.0025/per copy) for copier, monochrome MFD for purchase; 21,200 copies per month - Region 1" to "Copy charge over monthly volume for copier, monochrome MFD for purchase; 21,200 copies per month - Region 1". Item 35 1. Description changed from "Copy charge over monthly volume (must not exceed $0.0025/per copy) for copier, monochrome MFD for purchase; 29,500 copies per month - Region 1" to "Copy charge over monthly volume for copier, monochrome MFD for purchase; 29,500 copies per month - Region 1". Item 43 1. Description changed from "Copy charge over monthly volume (must not exceed $0.0025/per copy) for copier, monochrome MFD for purchase; 43,600 copies per month - Region 1" to "Copy charge over monthly volume for copier, monochrome MFD for purchase; 43,600 copies per month - Region 1". Item 54 1. Description changed from "Black and white copy charge over monthly volume (must not exceed $0.0025/per copy) for copier, color MFD for purchase; 10,000 copies per month - Region 1" to "Black and white copy charge over monthly volume for copier, color MFD for purchase; 10,000 copies per month - Region 1". Item 55 1. Description changed from "Color copy charge over monthly volume (must not exceed $0.0375/per copy) for copier, color MFD for purchase; 10,000 copies per month - Region 1" to "Color copy charge over monthly volume for copier, color MFD for purchase; 10,000 copies per month - Region 1". Item 58 1. Description changed from "Black and white copy charge over monthly volume (must not exceed $0.0025/per copy) for copier, color MFD for purchase; 40,000 copies per month - Region 1" to "Black and white copy charge over monthly volume for copier, color MFD for purchase; 40,000 copies per month - Region 1". Item 59 1. Description changed from "Color copy charge over monthly volume (must not exceed $0.0375/per copy) for copier, color MFD for purchase; 40,000 copies per month - Region 1" to "Color copy charge over monthly volume for copier, color MFD for purchase; 40,000 copies per month - Region 1". Item 62 1. Description changed from "Copy charge over monthly volume (must not exceed $0.0025/per copy) for copier, monochrome MFD for 3-year lease; 6,000 copies per month - Region 1" to "Copy charge over monthly volume for copier, monochrome MFD for 3-year lease; 6,000 copies per month - Region 1". Item 70 1. Description changed from "Copy charge over monthly volume (must not exceed $0.0025/per copy) for copier, monochrome MFD for 3-year lease; 10,000 copies per month - Region 1" to "Copy charge over monthly volume for copier, monochrome MFD for 3-year lease; 10,000 copies per month - Region 1". Item 78 1. Description changed from "Copy charge over monthly volume (must not exceed $0.0025/per copy) for copier, monochrome MFD for 3-year lease; 17,000 copies per month - Region 1" to "Copy charge over monthly volume for copier, monochrome MFD for 3-year lease; 17,000 copies per month - Re
2	02/26/2019 07:58:17 AM	Attachment File Changes: Header 1. File 'IDOC Copiers 19-426DOC-CENTO-B-5707 Questions and Answers 190222.pdf': File 'IDOC Copiers 19-426DOC-CENTO-B-5707 Questions and Answers 190222.pdf' added . Enrollment Date Changes:
3	02/28/2019 03:17:51 PM	Amendment is to add the Pricing Sheets in Excel. Attachment File Changes: Header 1. File 'IDOC Copiers IFB Pricing Lines Region 1 Amended 190222.xlsx': File 'IDOC Copiers IFB Pricing Lines Region 1 Amended 190222.xlsx' added . 2. File 'IDOC Copiers IFB Pricing Lines Region 2 Amended 190222.xlsx': File 'IDOC Copiers IFB Pricing Lines Region 2 Amended 190222.xlsx' added . 3. File 'IDOC Copiers IFB Pricing Lines Region 3 Amended 190222.xlsx': File 'IDOC Copiers IFB Pricing Lines Region 3 Amended 190222.xlsx' added . Enrollment Date Changes:
4	03/18/2019 01:22:16 PM	Amendment adds supplemental terms and security requirements - see Sections 1.28 and 4.29. Attachment File Changes: Header 1. File '2019 IDOC Copier IFB 190318 Amendment 2.doc': File '2019 IDOC Copier IFB 190318 Amendment 2.doc' added . 2. File '2019 IDOC Copier IFB 190222 Amendment 1.doc': Order changed from "1" to "11". 3. File '2019 IDOC Copier IFB 190222 Amendment 1.doc': Show Attachment to Vendor Flag changed from "No" to "No". Enrollment Date Changes:
5	05/16/2019 09:19:37 AM	Attachment File Changes: Header 1. File 'B-5707 IDOC Copiers NOA Over 100K Final.pdf': File 'B-5707 IDOC Copiers NOA Over 100K Final.pdf' added . Enrollment Date Changes:
6	08/02/2019 12:31:09 PM	IDOC is cancelling this bid for Copiers pursuant to Section 20-40 of the Illinois Procurement Code (30 ILCS 500) and Section 1.2040 of the Standard Procurement Rules which allow for cancellation when the solicitation did not provide for consideration of all factors of significance to the State. Enrollment Date Changes:

Item Information

1-5 of 355

1 2 3 4 5 6 7 8 9 10

Item # 1: ( 600 - 43 )

Copier, monochrome MFD for purchase; 6,000 copies per month for Region 1 20 ppm copy/printing speed Minimum 2 paper drawers (500 sheets of 20 lb. Stock each) Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 1 in print queue Finisher to make a minimum capacity of 20 sheets sets with one staple Finisher to have minimum capacity of 500 sheets, 5.5" x 8.5" to 11" x 17"

NIGP Code:

600-43
Copy Machines, Digital-Networked

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 2: ( 939 - 27 )

Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for purchase; 6,000 copies per month - Region 1

NIGP Code:

939-27
Copy Machine Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

57.0

MON - Month

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 3: ( 600 - 47 )

Copy charge over monthly volume for copier, monochrome MFD for purchase; 6,000 copies per month - Region 1

NIGP Code:

600-47
Copy Machine Add-On Accessories

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 4: ( 600 - 47 )

Tray, large capacity, for purchase for copier, monochrome MFD for purchase; 6,000 copies per month holding a min. Of 1,500 sheets - 20 lb paper - Region 1

NIGP Code:

600-47
Copy Machine Add-On Accessories

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 5: ( 600 - 47 )

Envelope tray, for purchase, for copier, monochrome MFD for purchase; 6,000 copies per month - Region 1

NIGP Code:

600-47
Copy Machine Add-On Accessories

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

1-5 of 355

1 2 3 4 5 6 7 8 9 10