Bid Solicitation: 19-482DPH-POLPL-B-6065

Header Information

Bid Number:

19-482DPH-POLPL-B-6065

Description:

Renewal Notice -OPPS Secure Vital Records Storage

Bid Opening Date:

05/02/2019 05:00:00 PM

Purchaser:

Pam Brown

Organization:

DPH - Public Health

Department:

POLPLANSTAT482 - Policy, Planning and Statistics

Location:

AD007 - Vital Records

Fiscal Year:

Type Code:

70 - Renewal

Allow Electronic Quote:

Alternate Id:

Required Date:

Available Date :

04/16/2019 12:00:00 PM

Info Contact:

Contact Joel Meints at Joel.A.Meints@Illinois.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

RENEWAL NOTICE: The Illinois Department of Public Health intends to exercise the last five renewal years of a contract with Perpetual Storage (PSI) as one renewal. This renewal is necessary to permanently preserve Death and Marriage records, Voluntary Acknowledgement of Paternity forms, Coroners' reports, Birth Corrections and Fetal Death Records as legally required. The renewal will start on May 1, 2019 and end on April 30, 2024. The estimated total cost is $65,000 ($13,000 each year).

Ship-to Address:

Tyneshia McClanahan
Vital Records
925 East Ridgely Ave.
Springfield, IL 62702
US
Email: Tyneshia.mcclanahan@illinois.gov
Phone: (217) 524-6617

Bill-to Address:

Tyneshia McClanahan
Vital Records
925 East Ridgely Ave.
Springfield, IL 62702
US
Email: Tyneshia.mcclanahan@illinois.gov
Phone: (217) 524-6617

Print Format:

File Attachments:

B-6065 - Renewal Notice of Award.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Alyson Moore

Is this a Small Business Set Aside Procurement?:

Yes

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Purchase Order : 19-482DPH-FINAN-P-6971:0

Amendments:

Amendment #	Amendment Date	Amendment Note
1	04/18/2019 08:08:02 AM	This notice attaches the signed renewal notice. Attachment File Changes: Header 1. File 'B-6065 - Renewal Notice of Award.pdf': File 'B-6065 - Renewal Notice of Award.pdf' added . Enrollment Date Changes:

Item Information

Item # 1: ( 920 - 48 )

Renewals 1-5 of 5 - Secure Vital Records Storage - The Vendor will provide secure permanent off-site storage of vital records data on microfilm, microfiche and other digital media and will charge the following prices. 1) Microfilm Roll @ $0.054 per roll per month 2) 1 to 30 DVDs @ $1.28 each per month 3) 31 to 100 DVDs @ $1.20 each per month 4)Retrieval Fee during regular business hours - Actual shipping cost, as selected by the State, + $35.00 per hour for librarian's time for a box holding 1 to 50 rolls of microfilm or 1 to 30 DVDs. 5) Emergency Retrieval Fee (to be sent within 3 hours of the request or on holidays, weekends, or after regular hours) - Actual shipping cost, as selected by the State, + $80.00 for librarian's time for a box holding 1 to 50 rolls of microfilm on 1-30 DVDs. All fees are the same as the original contract.

NIGP Code:

920-48
Storage Services, Data Media

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

5.0

13000.0

YR - Year

0.0

65000.0

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: