Bid Solicitation: 20-418DCFS-PROCU-B-10797

Header Information

Bid Number:

20-418DCFS-PROCU-B-10797

Description:

FY 20 DCFS Printer Refresh for Production Control IFB

Bid Opening Date:

11/12/2019 03:00:00 AM

Purchaser:

Gene Gansz

Organization:

CFS - Children and Family Services

Department:

PROCUREMENT418 - PROCUREMENT

Location:

AN001 - Procurement

Fiscal Year:

Type Code:

10 - Invitation for Bid (IFB)

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

10/28/2019 01:00:00 PM

Info Contact:

Gene Gansz 217-557-5842 DCFS.BIDBUY@illinois.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

No pre-bid conference

Bulletin Desc:

DCFS is soliciting Bids from vendors for a 60-month lease of One (1) document black and white printer, Xerox Nuvera 144 EA printer with two - four tray feeders and two stackers. Lease shall be inclusive of all metered supplies with a volume of 250,000 images per month. Purchase of five (5) years of maintenance services.

Ship-to Address:

DCFS
406 East Monroe
Springfield, IL 62701
US
Email: DCFS.Bidbuy@illinois.gov
Phone: (217) 558-0011

Bill-to Address:

DCFS
406 East Monroe
Springfield, IL 62701
US
Email: DCFS.Bidbuy@illinois.gov
Phone: (217) 558-0011

Print Format:

File Attachments:

Notice of Award - DCFS Printer Refresh~1.pdf
FINANCIAL DISCLOSURES AND CONFLICTS OF INTEREST FY18-Procured Additional Steps Draft.docx
Forms A Section V.18.1 Draft.docx
Forms B Section V.20.1 Draft.docx
IFB Printer Refresh for Production Control.docx

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Jennifer Klein

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	11/18/2019 11:01:01 AM	The notice of award has been attached. The protest period will expire on 12/2/19. Attachment File Changes: Header 1. File 'Notice of Award - DCFS Printer Refresh~1.pdf': File 'Notice of Award - DCFS Printer Refresh~1.pdf' added . Enrollment Date Changes:

Item Information

1-5 of 10

Item # 1: ( 204 - 74 )

Lease: Xerox Nuvera 144 EA per requirements in Section 1.2. Volume: 250,000 images per month

NIGP Code:

204-74
Printer Sharing Devices, Multi-function Devices

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

60.0

MON - Month

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 2: ( 204 - 74 )

Cost Per Image Over 250,000/month (Black & White)

NIGP Code:

204-74
Printer Sharing Devices, Multi-function Devices

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 3: ( 204 - 74 )

Cost Per Image Over 250,000/month (Documents Larger than 11inX17in)

NIGP Code:

204-74
Printer Sharing Devices, Multi-function Devices

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 4: ( 939 - 55 )

Maintenance and Service per requirements in Section 1.2.

NIGP Code:

939-55
Multi-Function Office Machine Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

60.0

MON - Month

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 5: ( 204 - 74 )

Allowance for monthly images over 250,000 (Please include 5% of total cost of lease above)

NIGP Code:

204-74
Printer Sharing Devices, Multi-function Devices

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

60.0

MON - Month

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

1-5 of 10