Bid Solicitation: 20-482DPH-POLPL-B-11740

Header Information

Bid Number:

20-482DPH-POLPL-B-11740

Description:

EMERGENCY EXTENSION Vital Records Ordering Services-DM

Bid Opening Date:

12/18/2019 03:00:00 PM

Purchaser:

Pam Brown

Organization:

DPH - Public Health

Department:

POLPLANSTAT482 - Policy, Planning and Statistics

Location:

AD007 - Vital Records

Fiscal Year:

Type Code:

45 - Emergency Extension

Allow Electronic Quote:

Alternate Id:

Required Date:

01/04/2020

Available Date :

12/02/2019 12:00:00 PM

Info Contact:

Contact Debbie Magerl at (217)782-0846

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

EMERGENCY EXTENSION: The Chief Procurement Officer for General Services will hold a public hearing to hear testimony and receive comments on the proposed contract as described below. Hearing will be December 18, 2019 at 3:00 p.m. at 401 South Spring Street, Room 511 Stratton Building, Springfield, IL 62706. Vendor offers on-line ordering, expedited delivery, and means to pay for the records by credit card. These services are available to customers willing to pay any associated fees to VitalChek.

Ship-to Address:

Tyneshia McClanahan
Vital Records
925 East Ridgely Ave.
Springfield, IL 62702
US
Email: Tyneshia.mcclanahan@illinois.gov
Phone: (217) 524-6617

Bill-to Address:

Tyneshia McClanahan
525 West Jefferson
2nd Floor
Springfield, IL 62761
US
Email: Tyneshia.mcclanahan@illinois.gov
Phone: (217) 524-6617

Print Format:

File Attachments:

IDPH Vital Chek Extension Emergency Purchase Statement Approved B11740.pdf
Emergency Notice of Hearing-Vital Records Ordering Services~1.doc
B-11740 Emergency Extension Purchase Statement signed by CPO.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Alyson Moore

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	12/19/2019 03:12:25 PM	The CPO has approved the emergency extension. Written approval is attached. Attachment File Changes: Header 1. File 'B-11740 Emergency Extension Purchase Statement signed by CPO.pdf': File 'B-11740 Emergency Extension Purchase Statement signed by CPO.pdf' added . Enrollment Date Changes:

Item Information

1-5 of 6

Item # 1: ( 946 - 35 )

EMERGENCY EXTENSION: Expedited remote ordering fee for on-line ordering of vital records requests that includes an applicant identify authentication mechanism. The services will be paid by the customer, not the Illinois Department of Public Health. NO COST TO STATE

NIGP Code:

946-35
Credit Card, Charge Card Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

5474.0

12.95

EA - Each

0.0

70888.3

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 2: ( 963 - 38 )

EMERGENCY EXTENSION: Point of Sale Debit/Credit Fee for front counter service at the Vital Records office for presentation for the customer's use as requested.The services will be paid for by the customers, not the Illinois Department of Public Health. NO COST TO THE STATE

NIGP Code:

963-38
Fees, Credit Card

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

360.0

2.5

EA - Each

0.0

900.0

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 3: ( 946 - 35 )

EMERGENCY EXTENSION: Next Day Delivery Fee for expedited delivery of vital records requests when requested by the customer. The services will be paid for by the customer, not the Illinois Department of Public Health. NO COST TO THE STATE

NIGP Code:

946-35
Credit Card, Charge Card Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

4010.0

19.5

EA - Each

0.0

78195.0

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 4: ( 963 - 38 )

EMERGENCY EXTENSION: Cost for a copy of a certified birth certificate record issued by Illinois Vital Records. This fee is paid to the Department of Public Health.

NIGP Code:

963-38
Fees, Credit Card

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

4450.0

15.0

EA - Each

0.0

66750.0

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 5: ( 963 - 38 )

EMERGENCY EXTENSION: Cost for a copy of a certified death certificate record issued by Illinois Vital Records. This fee is paid to the Department of Public Health.

NIGP Code:

963-38
Fees, Credit Card

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

283.0

19.0

EA - Each

0.0

5377.0

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

1-5 of 6