Bid Solicitation: 20-482DPH-POLPL-B-15451

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Header Information

Bid Number:

20-482DPH-POLPL-B-15451

Description:

EMERGENCY FINAL COSTS -Vital Records Ordering Services-DM

Bid Opening Date:

07/06/2020 10:00:00 AM

Purchaser:

Pam Brown

Organization:

DPH - Public Health

Department:

POLPLANSTAT482 - Policy, Planning and Statistics

Location:

AD007 - Vital Records

Fiscal Year:

Type Code:

43 - Emergency - Final Cost

Allow Electronic Quote:

Alternate Id:

Required Date:

06/03/2020

Available Date :

06/19/2020 10:00:00 AM

Info Contact:

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

Emergency Final Costs - Vital Records Ordering Services -The total cost for the emergency was $387,486.85 ($233,585.85 for fees collected by the vendor and $153,901 for the cost of the vital records fees for DPH)

Ship-to Address:

Tyneshia McClanahan
525 West Jefferson
2nd Floor
Springfield, IL 62761
US
Email: Tyneshia.mcclanahan@illinois.gov
Phone: (217) 524-6617

Bill-to Address:

Tyneshia McClanahan
525 West Jefferson
2nd Floor
Springfield, IL 62761
US
Email: Tyneshia.mcclanahan@illinois.gov
Phone: (217) 524-6617

Print Format:

File Attachments:

B-13560 OPPS Emergency Purchase Statement - Final Costs_Signed.pdf
B-13560 Emergency Purchase Statement - Final Costs Revised.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Alyson Moore

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Bid : 20-482DPH-POLPL-B-10898

Amendments:

Amendment #	Amendment Date	Amendment Note
1	06/19/2020 08:57:20 AM	A revised final cost statement is attached to the amendment. Attachment File Changes: Header 1. File 'B-13560 Emergency Purchase Statement - Final Costs Revised.pdf': File 'B-13560 Emergency Purchase Statement - Final Costs Revised.pdf' added .

Item Information

1-5 of 6

Item # 1: ( 946 - 35 )

EMERGENCY EXTENSION: Expedited remote ordering fee for on-line ordering of vital records requests that includes an applicant identify authentication mechanism. The services will be paid by the customer, not the Illinois Department of Public Health. NO COST TO STATE

NIGP Code:

946-35
Credit Card, Charge Card Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

8563.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 2: ( 963 - 38 )

EMERGENCY EXTENSION: Point of Sale Debit/Credit Fee for front counter service at the Vital Records office for presentation for the customer's use as requested.The services will be paid for by the customers, not the Illinois Department of Public Health. NO COST TO THE STATE

NIGP Code:

963-38
Fees, Credit Card

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

640.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 3: ( 946 - 35 )

EMERGENCY EXTENSION: Next Day Delivery Fee for expedited delivery of vital records requests when requested by the customer. The services will be paid for by the customer, not the Illinois Department of Public Health. NO COST TO THE STATE

NIGP Code:

946-35
Credit Card, Charge Card Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

6210.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 4: ( 963 - 38 )

EMERGENCY EXTENSION: Cost for a copy of a certified birth certificate record issued by Illinois Vital Records. This fee is paid to the Department of Public Health.

NIGP Code:

963-38
Fees, Credit Card

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

9040.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 5: ( 963 - 38 )

EMERGENCY EXTENSION: Cost for a copy of a certified death certificate record issued by Illinois Vital Records. This fee is paid to the Department of Public Health.

NIGP Code:

963-38
Fees, Credit Card

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

919.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

1-5 of 6