Bid Solicitation: 21-416CMS-BOSS4-B-22837

Header Information

Bid Number:

21-416CMS-BOSS4-B-22837

Description:

JPMC Snow Plows and Ice Handling Equip.

Bid Opening Date:

12/12/2022 01:30:00 PM

Purchaser:

Anita Burgett

Organization:

CMS - Central Management Services

Department:

BOSS41610 - Strategic Sourcing

Location:

AG001 - Strategic Sourcing

Fiscal Year:

Type Code:

10 - Invitation for Bid (IFB)

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

11/07/2022

Available Date :

10/24/2022 08:42:04 AM

Info Contact:

Anita.Harris@illinois.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Blanket

Begin Date:

11/01/2022

End Date:

10/31/2027

NIGP Code Certified Required:

Acknowledge Inclusion Required:

Hour of Acknowledge Inclusion:

Subcontractor Info:

Joint Purchase Master Contract for Snow Plows and Ice Handling Equipment to be purchased on an as-needed basis during the contract period. May be utilized by all Governmental Units and Qualified Not-for-Profit Agencies.

Pre Bid Conference:

A Pre-Bid Conference is scheduled via Webex video conference for the purpose of explaining the procurement requirements. Please see the Pre-Bid Conference Information Attachment for details.

Bulletin Desc:

Pursuant to CPO Notice 2020.06, State agencies shall only accept electronic submissions for competitive solicitations. Paper responses will not be accepted. For more details please see the attachment titled Notice of Electronic Submissions Only. The purpose of this solicitation is to establish a joint purchase master contract to enable governmental units and qualified not-for-profit agencies to purchase Snow Plows on an as needed basis for an initial term of 5 years.

Ship-to Address:

Bureau of Strategic Sourcing
1000 E. Converse Street
SPRINGFIELD, IL 62702
US
Email: CMS.Boss.Sourcing@illinois.gov
Phone: (217) 558-3765

Bill-to Address:

Bureau of Strategic Sourcing
1000 E. Converse Street
SPRINGFIELD, IL 62702
US
Email: CMS.Boss.Sourcing@illinois.gov
Phone: (217) 558-3765

Print Format:

File Attachments:

B-22837 JPMC Snow Plows and Ice Handling Equip Q and A-3 dated 120622.pdf
Exhibit H Illinois Department of Human Services Snow Plow 8 FOOT6 INCHES for 2 Axle Dump Truck Specifications 120622.pdf
B-22837 JPMC Snow Plows and Ice Handling Equip Q and A-2 dated 113022.pdf
Notice of Electronic Submission Only v.22.1 14.pdf
B-22837 JPMC Snow Plows and Ice Handling Equip Pre-Bid Conference Information-110122.pdf
B-22837 JPMC Snow Plows and Ice Handling Equipment IFB 221121.docx
B-22837 JPMC Snow Plows and Ice Handling Equip Q and A-1 dated 112222.docx
Forms A Section V.23.1~5.docx
Forms B V.20.1.docx
B-22837 JPMC Snow Plows Certified Vendor Listing 221012.xlsx
Utilization Plan Version 21.0 .pdf
BEP ADDENDUM for B-22837 BEP Facilitation document
Revised Exhibit H and Exhibit I.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

John Demien

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Yes

If yes, BEP Goal Percentage:

6.00000

If yes, VBP Goal Percentage:

0.00000

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	10/24/2022 09:51:04 AM	Bid Amendment to change the Bid Opening Date to 11/21/22 at 1:30pm. Also to change the solicitation contact to Anita Harris. Please continue to monitor BidBuy for any future amendments or other opportunities. Header 1. Bid Opening Date changed from "11/07/2022 10:30:00 AM" to "11/21/2022 01:30:00 PM". 2. Purchaser changed from "TERRY.THOMAS@ILLINOIS.GOV" to "ANITA.HARRIS@ILLINOIS.GOV".
2	10/27/2022 12:59:33 PM	This addendum contains an attachment (BEP ADDENDUM for B-22837 BEP Facilitation document) that is added by the State Purchasing Officer to provide potential prime contractors with a list of BEP certified firms who have expressed interest in providing subcontracting services. This may assist potential prime contractors in meeting the BEP goal in this solicitation. This may not be an exhaustive list of BEP firms registered in these NIGP codes but are the firms that responded to communication designed to identify those interested in subcontracting and being added to this addendum. Attachment File Changes: Header 1. File 'BEP ADDENDUM for B-22837 BEP Facilitation document': File 'BEP ADDENDUM for B-22837 BEP Facilitation document' added .
3	11/14/2022 09:05:17 AM	Bid Amendment to change the Bid Opening Date to 12/5/22 at 1:00pm. Please continue to monitor BidBuy for any future amendments or other opportunities. Header 1. Bid Opening Date changed from "11/21/2022 01:30:00 PM" to "12/05/2022 01:00:00 PM".
4	11/28/2022 04:16:46 PM	AMENDMENT #4: Amendment is to publish a Question & Answer document for response to Vendors and to attach the updated IFB with changes to the Responsiveness Section of the IFB Section 1. Part A. Instructions and General Information and Section 1 of the State of Illinois IFB, Contract: Description of Supplies and Services. Bidders must return the updated Contract in the amended IFB dated 11.21.2022 with their bid documents. Contact Info changed from "Terry Thomas at terry.thomas@illinois.gov" to "Anita.Harris@illinois.gov". New Bid Opening Date is 12/12/22 at 1:30PM. Please continue to monitor BidBuy for any future amendments or other opportunities. Header 1. Bid Opening Date changed from "12/05/2022 01:00:00 PM" to "12/12/2022 01:30:00 PM". 2. Contact Info changed from "Terry Thomas at terry.thomas@illinois.gov" to "Anita.Harris@illinois.gov". Item 1 1. Quantity changed from "25.00000" to "10.0". 2. Description changed from "Illinois Department of Transportation (IDOT) SNOWPLOW, 11 Foot, 36" High, Polymer Moldboard, Reversible, Trip Blade snowplow for use on single and tandem axle trucks. Reference Exhibit A, the specifications describe the minimum requirements. Include Brand, Make and Model in the Alternate Description in BidBuy. Include Descriptive Literature with your bid response. For a full description of this item, see Exhibit A. BIDDER WILL ENTER THE BID PRICE IN THE UNIT COST FIELD. QUANTITIES SHOWN ARE FOR EVALUATION PURPOSES ONLY." to "Illinois Department of Human Services (IDHS) SNOW PLOW, Commercial Grade 8 Foot-6 Inches for 2 Axles Dump Truck. Reference Exhibit H, the specifications describe the minimum requirements. Include Brand, Make and Model in the Alternate Description in BidBuy. Include Descriptive Literature with your bid response. For a full description of this item, see Exhibit H. BIDDER WILL ENTER THE BID PRICE IN THE UNIT COST FIELD. QUANTITIES SHOWN ARE FOR EVALUATION PURPOSES ONLY.". Item 2 1. Description changed from "Illinois Department of Transportation (IDOT) SNOWPLOW, 12 Foot, High-Moldboard Type, Reversible, Snowplow With Extended Discharge, full trip snowplow for use on single and tandem axle trucks. Reference Exhibit B, the specifications describe the minimum requirements. Include Brand, Make and Model in the Alternate Description in BidBuy. Include Descriptive Literature with your bid response. For a full description of this item, see Exhibit B. BIDDER WILL ENTER THE BID PRICE IN THE UNIT COST FIELD. QUANTITIES SHOWN ARE FOR EVALUATION PURPOSES ONLY." to "Illinois Department of Human Services (IDHS) SNOW PLOW, 8-Foot straight blade plow Snow Plow Package for Class 3 Dump Truck. Reference Exhibit I, the specifications describe the minimum requirements. Include Descriptive Literature with your bid response. For a full description of this item, see Exhibit I. BIDDER WILL ENTER THE BID PRICE IN THE UNIT COST FIELD. QUANTITIES SHOWN ARE FOR EVALUATION PURPOSES ONLY.". Item 3 1. UOM changed from "EA" to "%". 2. Description changed from "Illinois Department of Transportation (IDOT) SNOWPLOW, 11 Foot, Compression Spring Trip, High-Moldboard Trip Type, Reversible trip blade snowplow for use on single and tandem axle trucks. Reference Exhibit C, the specifications describe the minimum requirements. Include Brand, Make and Model in the Alternate Description in BidBuy. Include Brand, Make and Model in the Alternate Description in BidBuy. Include Descriptive Literature with your bid response. For a full description of this item, see Exhibit C. BIDDER WILL ENTER THE BID PRICE IN THE UNIT COST FIELD. QUANTITIES SHOWN ARE FOR EVALUATION PURPOSES ONLY." to "SNOW PLOWS PACKAGE for for CLASS 2A, 2B, 3 and 4 TRUCKS. Include Snowplow Preparation Package for use when intending to install a snowplow on a 4x4 only. Include Repair Parts: OEM or approved equivalent parts. BIDDER WILL ENTER $10,000.00 AS THE UNIT COST. BIDDER WILL THEN ENTER THE PERCENT DISCOUNT THAT WOULD BE APPLIED TO ANY REPAIR OEM OR APPRO
5	11/30/2022 02:17:09 PM	AMENDMENT #5: Amendment is to publish a Question & Answer-#2 document for response to Vendors. Please continue to monitor BidBuy for any future amendments or other opportunities. Attachment File Changes: Header 1. File 'B-22837 JPMC Snow Plows and Ice Handling Equip Q and A-2 dated 113022.pdf': File 'B-22837 JPMC Snow Plows and Ice Handling Equip Q and A-2 dated 113022.pdf' added .
6	12/06/2022 03:34:22 PM	AMENDMENT #6: Amendment is to publish a Question & Answer-#3 document for response to Vendors. Also, to add a Revised Exhibit H dated 120622. Please continue to monitor BidBuy for any future amendments or other opportunities Attachment File Changes: Header 1. File 'B-22837 JPMC Snow Plows and Ice Handling Equip Q and A-3 dated 120622.pdf': File 'B-22837 JPMC Snow Plows and Ice Handling Equip Q and A-3 dated 120622.pdf' added . 2. File 'Exhibit H Illinois Department of Human Services Snow Plow 8 FOOT6 INCHES for 2 Axle Dump Truck Specifications 120622.pdf': File 'Exhibit H Illinois Department of Human Services Snow Plow 8 FOOT6 INCHES for 2 Axle Dump Truck Specifications 120622.pdf' added .
7	12/28/2022 12:44:01 PM	CANCELLED: Pursuant to the Administrative Rules Sect. 1.2040 b)1), this solicitation is being cancelled as no bids were received. Please continue monitor BidBuy for any future opportunities of similar supplies or services.

Item Information

1-5 of 25

Item # 1: ( 765 - 61 )

Illinois Department of Human Services (IDHS) SNOW PLOW, Commercial Grade 8 Foot-6 Inches for 2 Axles Dump Truck. Reference Exhibit H, the specifications describe the minimum requirements. Include Brand, Make and Model in the Alternate Description in BidBuy. Include Descriptive Literature with your bid response. For a full description of this item, see Exhibit H. BIDDER WILL ENTER THE BID PRICE IN THE UNIT COST FIELD. QUANTITIES SHOWN ARE FOR EVALUATION PURPOSES ONLY.

NIGP Code:

765-61
Snow Plows and/or Snow Wings, Vehicle Mounted

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

10.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 2: ( 765 - 61 )

Illinois Department of Human Services (IDHS) SNOW PLOW, 8-Foot straight blade plow Snow Plow Package for Class 3 Dump Truck. Reference Exhibit I, the specifications describe the minimum requirements. Include Descriptive Literature with your bid response. For a full description of this item, see Exhibit I. BIDDER WILL ENTER THE BID PRICE IN THE UNIT COST FIELD. QUANTITIES SHOWN ARE FOR EVALUATION PURPOSES ONLY.

NIGP Code:

765-61
Snow Plows and/or Snow Wings, Vehicle Mounted

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

10.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 3: ( 765 - 61 )

SNOW PLOWS PACKAGE for for CLASS 2A, 2B, 3 and 4 TRUCKS. Include Snowplow Preparation Package for use when intending to install a snowplow on a 4x4 only. Include Repair Parts: OEM or approved equivalent parts. BIDDER WILL ENTER $10,000.00 AS THE UNIT COST. BIDDER WILL THEN ENTER THE PERCENT DISCOUNT THAT WOULD BE APPLIED TO ANY REPAIR OEM OR APPROVED EQUAL PARTS MANUFACTURER/DEALER SNOW PLOW PACKAGE OPTIONS AVAILABLE FOR CLASS 2A, 2B, 3, and 4 TRUCKS. BIDDER MUST ATTACH A LISTING OF OPTIONS PACKAGES, INCLUDING PRICING (MSRP) WITH THE BID. This equipment would be considered, for general usage snow removal equipment and packages, in the Class 2A through Class 4 size range. In more specific terms, snow and ice removal equipment offerings include multiple styles of front mounted snowplows and mounting kits, underbody plows, and side wing plows. Complete truck mounted snow fighter packages, and accessory equipment and components for the snow fighting market. Provide a complete product lines of commercial and industrial snow and ice control equipment including SNOW PLOWS (For Truck, UTV, Skid Steer--Sectional, Reversible, Expressway, Rollover, Ramp, Wing Plows, and Underbody Scrapers). CONTAINMENT PLOWS (For Skid Steer, Tractor, Backhoe and Wheel Loader), Attachments and Accessories. This pricing model involves a specific percentage discount from a catalog or list price, defined as a published Manufacturer's Suggested Retail Price (MSRP) for the products or services being proposed. Individualized percentage discounts can be applied to any number of defined product groupings. A percentage discount from MSRP may be applied to all elements identified in MSRP, including all manufacturer options applicable to the products or services. Proposer will be responsible for providing and maintaining current published MSRP with the State, and this pricing must be included in its proposal and provided throughout the term of the Contract. In order to provide the most competitive price possible, discounts may vary according to the brand and major family type. 1. Plows, blades, and wings. Provide a percentage discount from catalog or category pricing model. 2. Parts, supplies, and accessories, related to the upkeep, repair, or maintenance of the equipment described in 1 above, such as blade edges, cutting edges, replacement brooms, etc. Provide a percentage discount from catalog or category pricing model. Include Descriptive Literature with your bid response.

NIGP Code:

765-61
Snow Plows and/or Snow Wings, Vehicle Mounted

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

100.0

Percentage

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 4: ( 765 - 58 )

SNOW BLOWERS equipment, supplies, and accessories for snow and ice handling. This equipment would be considered, for general usage snow removal equipment and packages, in the Class 2 through Class 4 size range. In more specific terms, snow and ice removal equipment offerings. Complete truck mounted snow fighter packages, and accessory equipment and components for the snow fighting market. Provide a complete product lines of commercial and industrial snow and ice control equipment including Loader-mounted Industrial Snow Blowers, Attachments and Accessories. This pricing model involves a specific percentage discount from a catalog or list price, defined as a published Manufacturer's Suggested Retail Price (MSRP) for the products or services being proposed. Individualized percentage discounts can be applied to any number of defined product groupings. A percentage discount from MSRP may be applied to all elements identified in MSRP, including all manufacturer options applicable to the products or services. Proposer will be responsible for providing and maintaining current published MSRP with the State, and this pricing must be included in its proposal and provided throughout the term of the Contract. In order to provide the most competitive price possible, discounts may vary according to the brand and major family type. 1. Snow blowers. Provide a percentage discount from catalog or category pricing model. 2. Parts, supplies, and accessories, related to the upkeep, repair, or maintenance of the equipment described in 1 above, such as blade edges, cutting edges, replacement brooms, etc. Provide a percentage discount from catalog or category pricing model. Include Descriptive Literature with your bid response. BIDDER WILL ENTER $50,000.00, FOR EVALUATION PURPOSES ONLY, INTO THE UNIT COST FIELD AND THEN ENTER A PERCENT DISCOUNT OFF IN THE DISCOUNT % FIELD.

NIGP Code:

765-58
Snow Blowers, Vehicle or Equipment Mounted

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

100.0

Percentage

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 5: ( 765 - 66 )

SPREADERS equipment, supplies, and accessories for snow and ice handling. This equipment would be considered, for general usage snow removal equipment and packages, in the Class 2 through Class 4 size range. In more specific terms, snow and ice removal equipment offerings. Complete truck mounted snow fighter packages, and accessory equipment and components for the snow fighting market. Provide a complete product lines of commercial and industrial snow and ice control equipment including spreaders (Hopper, Tailgate and Manual), Attachments and Accessories. This pricing model involves a specific percentage discount from a catalog or list price, defined as a published Manufacturer's Suggested Retail Price (MSRP) for the products or services being proposed. Individualized percentage discounts can be applied to any number of defined product groupings. A percentage discount from MSRP may be applied to all elements identified in MSRP, including all manufacturer options applicable to the products or services. Proposer will be responsible for providing and maintaining current published MSRP with the State, and this pricing must be included in its proposal and provided throughout the term of the Contract. In order to provide the most competitive price possible, discounts may vary according to the brand and major family type. 1. Spreader systems for the application of de-icing or anti-icing solids or liquids and snow melters. Provide a percentage discount from catalog or category pricing model. 2. Parts, supplies, and accessories, related to the upkeep, repair, or maintenance of the equipment described in 1 above, such as blade edges, cutting edges, replacement brooms, etc. Provide a percentage discount from catalog or category pricing model. Include Descriptive Literature with your bid response. BIDDER WILL ENTER $80,000.00, FOR EVALUATION PURPOSES ONLY, INTO THE UNIT COST FIELD AND THEN ENTER A PERCENT DISCOUNT OFF IN THE DISCOUNT % FIELD.

NIGP Code:

765-66
Spreaders, Truck Mounted, For Aggregates, Ice Control Materials, Seal Coatings, etc.

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

100.0

Percentage

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

1-5 of 25