Bid Solicitation: 22-416CMS-BOPM4-B-28496

Header Information

Bid Number:

22-416CMS-BOPM4-B-28496

Description:

Integrated Workplace Management System

Bid Opening Date:

08/02/2022 10:00:00 AM

Purchaser:

Mary Matheny

Organization:

CMS - Central Management Services

Department:

BOPM41640 - Property Management

Location:

AF001 - Administration

Fiscal Year:

Type Code:

15 - Request for Proposal (RFP)

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

03/29/2022

Available Date :

06/17/2022 03:31:37 PM

Info Contact:

mary.matheny@illinois.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Blanket

Begin Date:

09/01/2022

End Date:

08/31/2032

NIGP Code Certified Required:

Acknowledge Inclusion Required:

Hour of Acknowledge Inclusion:

Subcontractor Info:

Database software; Inventory management; Logistics & supply chain; Real Estate/Property management; Application service provider (ASP, web-based hosted); Facilities management services, computer; application infrastructure, hosting & cloud computing

Pre Bid Conference:

A Pre-Bid Conference is scheduled via Webex for the purpose of explaining the procurement requirements and BEP goal. Please see the Pre-Bid Conference Information Attachment for details.

Bulletin Desc:

The Department of Central Management Services, in agreement with the Chief Procurement Officer for General Services (CPO-GS), intends to establish a contract for an Integrated Workplace Management System (IWMS). Pursuant to CPO Notice 2020.06, State agencies shall only accept electronic submissions for competitive solicitations. Paper responses will not be accepted. For more details, please see the attachment titled Notice of Electronic Submissions Only.

Ship-to Address:

BoPM Fiscal
313 South 6th Street
Springfield, IL 62701
US
Email: jamie.dobson@illinois.gov
Phone: (217) 785-0103

Bill-to Address:

BoPM Fiscal
313 South 6th Street
Springfield, IL 62701
US
Email: jamie.dobson@illinois.gov
Phone: (217) 785-0103

Print Format:

File Attachments:

B-28496 IWMS Questions and Answers 001 220718.pdf
Vendor Instruction for RFPs v22.2 02.09.22.docx
Attachment - Notice of Electronic Submission Only v.22.1~9.pdf
B-28496 IWMS Pre-Bid Conference Information.docx
B-28496 Integrated Workplace Mgmt Request for Proposal .docx
AttachmentA_ IWMSMandatoriesDesirables_050322.xlsx
Forms A Section V.18.1~43.docx
Forms B Section V.20.1~88.docx
Utilization Plan Version 21.0 (4.12.2021).pdf
BEP Directory_2022-03-18.xls
B-28496 CPO-GS Facilitation List BEP Vendors.xlsx
B-28496 CPO-GS BEP Goal Facilitation email.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

John Demien

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Yes

If yes, BEP Goal Percentage:

5.00000

If yes, VBP Goal Percentage:

0.00000

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	06/17/2022 03:49:25 PM	Header 1. Bid Opening Date changed from "07/07/2022 01:00:00 PM" to "08/02/2022 10:00:00 AM".
2	06/24/2022 04:43:11 PM	AMENDMENT #2: This addendum contains an attachment (BEP ADDENDUM for B-28496 BEP Facilitation document) that is added by the State Purchasing Officer to provide potential prime contractors with a list of BEP certified firms who have expressed interest in providing subcontracting services. This may assist potential prime contractors in meeting the BEP goal in this solicitation. This may not be an exhaustive list of BEP firms registered in these NIGP codes, but are the firms that responded to communication designed to identify those interested in subcontracting and being added to this addendum. Attachment File Changes: Header 1. File 'B-28496 CPO-GS Facilitation List BEP Vendors.xlsx': File 'B-28496 CPO-GS Facilitation List BEP Vendors.xlsx' added . 2. File 'B-28496 CPO-GS BEP Goal Facilitation email.pdf': File 'B-28496 CPO-GS BEP Goal Facilitation email.pdf' added .
3	07/18/2022 03:50:56 PM	AMENDMENT #3: The State is publishing this amendment to post questions received to date and answers. Please continue to monitor BidBuy for any future amendments or other opportunities. Attachment File Changes: Header 1. File 'B-28496 IWMS Questions and Answers 001 220718.pdf': File 'B-28496 IWMS Questions and Answers 001 220718.pdf' added . 2. File 'SP CC Property Bureau Cloud-Based Software R-80758 10 years 1-5-2021~1.pdf': Order changed from "14" to "38".
4	09/02/2022 12:24:42 PM	BID CANCELLED: THE STATE IS CANCELLING THIS SOLICITATION. Per Section 1.2040 (b)(1) of the Chief Procurement Officer for General Services Standard Procurement Rules, this solicitation is canceled in its entirety as no responsive offers were received. Also per E) the solicitation did not provide for consideration of all factors of significance to the State. Please continue to monitor BidBuy for any future opportunities.

Item Information

1-5 of 20

Item # 1: ( 208 - 76 )

Phase 1: Project Planning Deliverable

NIGP Code:

208-76
Real Estate/Property Management Software, Microcomputer

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: 20837, 20855, 20856, 92003, 92005, 92029

Item # 2: ( 208 - 37 )

Phase 2: Design & Development Planning Deliverable

NIGP Code:

208-37
Database Software, Microcomputer

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: 20876, 20855, 20856, 92003, 92005, 92029

Item # 3: ( 208 - 55 )

Phase 3: Design & Development Execution Deliverable

NIGP Code:

208-55
Inventory Management Software, Microcomputer

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: 20837, 20876, 20856, 92003, 92005, 92029

Item # 4: ( 208 - 56 )

Phase 4: Testing & Training Deliverable

NIGP Code:

208-56
Logistics and Supply Chain Software, Microcomputer

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: 20837, 20855, 20876, 92003, 92005, 92029

Item # 5: ( 920 - 03 )

Phase 5: Go Live Deliverable

NIGP Code:

920-03
Application Service Provider (ASP), Web Based Hosted

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: 20837, 20855, 20856, 20876, 92005, 92029

1-5 of 20