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Bid Solicitation: 22-444DHS-BUSSE-B-26075

Header Information
Bid Number: 22-444DHS-BUSSE-B-26075 Description: DHS RFP- OBS Industrial Shredder/ Baler Bid Opening Date: 02/24/2022 02:00:00 PM
Purchaser: Lila Robinson Organization: DHS - Human Services
Department: BUSSERVS444 - Business Services Location: AI001 - Business Services
Fiscal Year: 22 Type Code: 15 - Request for Proposal (RFP) Allow Electronic Quote: Yes
Alternate Id:   Required Date: 12/31/2021 Available Date :  12/02/2021 09:00:00 AM
Info Contact: Pamela.enno@illinois.gov Bid Type: OPEN Informal Bid Flag: No
Purchase Method: Open Market
Pre Bid Conference: There is a mandatory Pre-Bid Conference on December 16th at 10:00 AM. Please read the proposal attached for more information.
Bulletin Desc: Industrial high-capacity shredder with an automatic feeder and baler, to include initial training on the equipment, 2year repair & maintenance. Pursuant to CPO Notice 2020.06, State agencies shall only accept electronic submissions for competitive solicitations. Paper responses will not be accepted. For more details please see the attachment titled Notice of Electronic Submissions Only.
Ship-to Address: Paul Hartman
5020 Industrial Drive
Building B
Springfield, IL 62703
US
Email: paul.hartman@illinois.gov
Phone: (217) 786-6218
FAX: (217) 786-7692 		Bill-to Address: Paul Hartman
5020 Industrial Drive
Building B
Springfield, IL 62703
US
Email: paul.hartman@illinois.gov
Phone: (217) 786-6218
FAX: (217) 786-7692 		Print Format: Bid Print New
File Attachments: Vendor Instruction for RFPs v22.1 Published 09.21.21~1.docx
Attachment - Notice of Electronic Submission Only v.22.1~1.pdf
Forms A Section V.18.1.docx
Forms B Section V.20.1__.docx
Commitment to Diversity Attachment~2.docx
DHS OBS Shredder.Baler RFP 12.1.21~1.docx
Attachment 1. RFP B 26075 Notification of the change in Questions deadline and the Bid opening. Extension of both dates.docx
Attachment 2. RFP B 26075 Modifications to the Request for Proposal.docx
Attachment 3. RFP B 26075 Question and Answers.docx
B 26075 Pricing Attachment.xlsx
Shredder Baler RFP Amendment 6.docx
DHS OBS Shredder.Baler REVISED RFP.docx
B-26075 - SPO Signed NOA - DHS-OBS - Allegheny - Shredder.Baler operation - 3.30.22.pdf
Form Attachments:
Required Quote Attachments
Desired Attachment Name Description
SPO Name: Richard Welch
Is this a Small Business Set Aside Procurement?: No
Is there a BEP/VBP Participation Goal? : No
Link to Original Contract :
Amendments:
Amendment # Amendment Date Amendment Note
1 12/17/2021 11:37:26 AM There are three separate files to this Amendment. 1. Notification of the change in the Questions deadline and the Bid Opening date, extensions to both. 2. Modifications to the Request for Proposal. 3. Questions and Answers Attachment File Changes: Header 1. File 'Attachment 1. RFP B 26075 Notification of the change in Questions deadline and the Bid opening. Extension of both dates.docx': File 'Attachment 1. RFP B 26075 Notification of the change in Questions deadline and the Bid opening. Extension of both dates.docx' added . 2. File 'Attachment 2. RFP B 26075 Modifications to the Request for Proposal.docx': File 'Attachment 2. RFP B 26075 Modifications to the Request for Proposal.docx' added . 3. File 'Attachment 3. RFP B 26075 Question and Answers.docx': File 'Attachment 3. RFP B 26075 Question and Answers.docx' added .
2 12/17/2021 12:09:33 PM The revised due date for the bid opening is 1/27/2022 at 2:00 PM. Header 1. Bid Opening Date changed from "01/06/2022 02:00:00 PM" to "01/27/2022 02:00:00 PM".
3 12/22/2021 09:48:43 AM For Clarification, Representatives of/for Bidders are allowed at the Pre-Bid Conference.
4 12/29/2021 11:56:55 AM The required date on this service was entered incorrectly, please disregard that date.
5 01/21/2022 07:20:18 AM The Bid opening date has been extended to 2/24/22 at 2:00PM due to internal processing delays. Header 1. Bid Opening Date changed from "01/27/2022 02:00:00 PM" to "02/24/2022 02:00:00 PM".
6 02/02/2022 11:52:35 AM This amendment #6 contains 3 attachments. The first is a summary of this amendment and answers to the questions posed; the second is a new attachment for submission of pricing; the third is a revised RFP which captures the changes made to the solicitation as a result of this and prior amendments. Attachment File Changes: Header 1. File 'B 26075 Pricing Attachment.xlsx': File 'B 26075 Pricing Attachment.xlsx' added . 2. File 'Shredder Baler RFP Amendment 6.docx': File 'Shredder Baler RFP Amendment 6.docx' added . 3. File 'DHS OBS Shredder.Baler REVISED RFP.docx': File 'DHS OBS Shredder.Baler REVISED RFP.docx' added .
7 03/30/2022 01:58:27 PM B-26075 - Notice of Award Attachment File Changes: Header 1. File 'B-26075 - SPO Signed NOA - DHS-OBS - Allegheny - Shredder.Baler operation - 3.30.22.pdf': File 'B-26075 - SPO Signed NOA - DHS-OBS - Allegheny - Shredder.Baler operation - 3.30.22.pdf' added .

Item Information
Item # 1:   ( 700  -  71 )   Industrial high-capacity shredder with an automatic feeder and baler, to include initial training on use of the equipment.
NIGP Code: 700-71
   Paper and Film Shredders
Qty Unit Cost UOM Total Discount Amt. Total Cost
1.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:

Additional NIGP Code:

 
Item # 2:   ( 939  -  59 )   1st year of 2 years for repair & maintenance contract to include preventative maintenance, remote and direct support, break/fix services, and discounted parts
NIGP Code: 939-59
   Office Equipment, Filing Systems, etc., Maintenance and Repair
Qty Unit Cost UOM Total Discount Amt. Total Cost
1.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:

Additional NIGP Code:

 
Item # 3:   ( 939  -  59 )   2nd year of 2 years for repair & maintenance contract to include preventative maintenance, remote and direct support, break/fix services, and discounted parts
NIGP Code: 939-59
   Office Equipment, Filing Systems, etc., Maintenance and Repair
Qty Unit Cost UOM Total Discount Amt. Total Cost
1.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:

Additional NIGP Code:

 
Item # 4:   ( 939  -  59 )   1st year for optional 2 year Renewal for repair & maintenance contract to include preventative maintenance, remote and direct support, break/fix services, and discounted parts
NIGP Code: 939-59
   Office Equipment, Filing Systems, etc., Maintenance and Repair
Qty Unit Cost UOM Total Discount Amt. Total Cost
1.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:

Additional NIGP Code:

 
Item # 5:   ( 939  -  59 )   2nd year for optional 2 year Renewal for repair & maintenance contract to include preventative maintenance, remote and direct support, break/fix services, and discounted parts
NIGP Code: 939-59
   Office Equipment, Filing Systems, etc., Maintenance and Repair
Qty Unit Cost UOM Total Discount Amt. Total Cost
1.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:

Additional NIGP Code:

 
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