Bid Solicitation: 22-444DHS-FAMCO-B-28401

Header Information

Bid Number:

22-444DHS-FAMCO-B-28401

Description:

IFB Infant Formula Rebate Program

Bid Opening Date:

05/12/2022 02:00:00 PM

Purchaser:

Cheryl Linderman

Organization:

DHS - Human Services

Department:

FAMCOMSERV444 - Family Community Services

Location:

AC003 - Bureau of Family Nutrition

Fiscal Year:

Type Code:

10 - Invitation for Bid (IFB)

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

04/01/2022 08:00:00 AM

Info Contact:

Contact John Baumgartner at john.baumgartner@illinois.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

N/A

Bulletin Desc:

The Illinois Dept. of Human Services wishes to solicit sealed bids from infant formula manufacturers to supply and provide a rebate on all its infant formulas that the State chooses to issue, except for exempt infant formulas, for the WIC program.

Ship-to Address:

Division of Behavioral Health & Recovery
401 S Clinton St.
2nd Floor North
Springfield, IL 62701
US
Email: emmett.hamilton2@illinois.gov
Phone: (312) 814-6420

Bill-to Address:

Division of Behavioral Health & Recovery
401 S Clinton St.
2nd Floor North
Springfield, IL 62701
US
Email: emmett.hamilton2@illinois.gov
Phone: (312) 814-6420

Print Format:

Bid Print New

File Attachments:

Questions and Answers for B-28401~1.pdf
B-28401 Notice of Award Form v.22.1_41.pdf
Forms A~44.docx
Forms B~60.docx
Attachment A - Federal Participation.docx
Attachment B - Food Center Addresses.xlsx
Attachment C - WIC Food Center Information.docx
Attachment F-1 - FFY22 Rebate Receipts.pdf
Attachment F-2 - FFY21 Rebate Receipts.pdf
Attachment F-3 - FFY20 Rebate Receipts.pdf
Attachment G - Infant Formula Invoices 2021-2022.pdf
Attachment H - Active Vendors February 2022.xlsx
Attachment I - Food Center WIC Formula Purchases 3-year Trend.xlsx
DHS IFB WIC Infant Formula-B-28401.docx
Attachment E-1 - 11 months Rebate Formula redemptions 2021-2022.pdf
Attachment E-2 - 11 months non-Rebate Formula redemptions 2021-2022.pdf
Attachment D - 2023 Rebate Bid Sheet~1.xlsx
Notice of Electronic Submission Only v.22.1~39.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Richard Welch

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	04/28/2022 11:46:13 AM	The purpose of this amendment is to post answers to all questions received and to extend the bid opening to May 12 at 2pm. Please see attachment titled "Questions and Answers for B-28401" for details. Header 1. Bid Opening Date changed from "05/06/2022 02:00:00 PM" to "05/12/2022 02:00:00 PM". Attachment File Changes: Header 1. File 'Attachment E-1 - 11 months Rebate Formula redemptions 2021-2022.pdf': File 'Attachment E-1 - 11 months Rebate Formula redemptions 2021-2022.pdf' added . 2. File 'Attachment E-2 - 11 months non-Rebate Formula redemptions 2021-2022.pdf': File 'Attachment E-2 - 11 months non-Rebate Formula redemptions 2021-2022.pdf' added . 3. File 'Attachment D - 2023 Rebate Bid Sheet~1.xlsx': File 'Attachment D - 2023 Rebate Bid Sheet~1.xlsx' added . 4. File 'Notice of Electronic Submission Only v.22.1~39.pdf': File 'Notice of Electronic Submission Only v.22.1~39.pdf' added . 5. File 'Questions and Answers for B-28401~1.pdf': File 'Questions and Answers for B-28401~1.pdf' added . 6. File 'Attachment D - 2023 Rebate Bid Sheet.xlsx': Show Attachment to Vendor Flag changed from "Yes" to "No". 7. File 'Attachment E-1 - 9 months Rebate Formula redemptions 2021-2022.pdf': Show Attachment to Vendor Flag changed from "Yes" to "No". 8. File 'Attachment E-2 - 9 months non-Rebate Formula redemptions 2021-2022.pdf': Show Attachment to Vendor Flag changed from "Yes" to "No".
2	05/20/2022 03:40:40 PM	The notice of award has been published. The protest period will expire on 6/3/22. Attachment File Changes: Header 1. File 'B-28401 Notice of Award Form v.22.1_41.pdf': File 'B-28401 Notice of Award Form v.22.1_41.pdf' added .

Item Information

Item # 1: ( 963 - 42 )

The Illinois Department of Human Services, Bureau of Family Nutrition is seeking a vendor to provide infant formula rebates. Currently the Federal program WIC "receives" a rebate for infant formula from Mead Johnson. The contract will be awarded based on the "the lowest annual net formula cost" from a single provider of infant formula. The Department contracts with one manufacturer whose iron-fortified milk based 13-ounce liquid concentrate, 12-12.9 ounce powdered, and 32-ounce ready-to-use infant formulas will be the basis for determining the lowest monthly net formula cost. The Contractor must pay a rebate to the Department for a fixed amount per container of any formula in the product line including any new infant formula products introduced during the contract term that the State agency chooses to issue which meet the definition of "infant formula." This will include, but not be limited to, soy-based and lactose free, formula purchased through the Illinois WIC Program. The three year initial term shall be 2/1/2023 to 1/31/2026.

NIGP Code:

963-42
Incentives, Rebates and Refunds

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

3.0

YR - Year

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: 961.96; 269.85; 269.86; 271.27; 271.28; 325.84

Item # 2: ( 963 - 42 )

The Illinois Department of Human Services, Bureau of Family Nutrition is seeing a vendor to provide infant formula rebates. Currently the Federal program WIC "receives" a rebate for infant formula from Mead Johnson. Contract will be awarded based on the "the lowest annual net formula cost" from a single provider of infant formula. The Department contracts with one manufacturer whose iron-fortified milk based 13-ounce liquid concentrate, 12-12.9 ounce powdered, and 32-ounce ready-to-use infant formulas will be the basis for determining the lowest monthly net formula cost. The Contractor must pay a rebate to the Department for a fixed amount per container of any formula in the product line including any new infant formula products introduced during the contract term that the State agency chooses to issue that meets the definition of "infant formula." This will include, but not be limited to, soy-based, lactose free, formula purchased through the Illinois WIC Program. Renewal Term #1 - 2/1/2026 to 01/31/2028.

NIGP Code:

963-42
Incentives, Rebates and Refunds

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

2.0

YR - Year

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: 961.96; 269.85; 269.86; 271.27; 271.28; 325.84

Item # 3: ( 963 - 42 )

NIGP Code:

963-42
Incentives, Rebates and Refunds

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

2.0

YR - Year

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: 961.96; 269.85; 269.86; 271.27; 271.28; 325.84