Bid Solicitation: 22-587BOE-ADMIN-B-27772

Header Information

Bid Number:

22-587BOE-ADMIN-B-27772

Description:

ADA Vote By Mail Platform

Bid Opening Date:

03/08/2022 01:00:00 PM

Purchaser:

Tony Langan

Organization:

BOE - Board of Elections

Department:

ADMIN587 - Administrative Services Division

Location:

AA001 - Administrataive Services Division

Fiscal Year:

Type Code:

95 - Small Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

03/01/2022 12:14:34 PM

Info Contact:

Tony Langan at Tlangan@elections.il.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

Accessible Vote By Mail Platform. Please see item description for more information.

Ship-to Address:

Agency APO
2329 S. MacArthur Blvd.
Springfield, IL 62704
US
Email: jkirk@elections.il.gov
Phone: (217) 524-7907
FAX: (217) 782-5959

Bill-to Address:

Agency APO
2329 S. MacArthur Blvd.
Springfield, IL 62704
US
Email: jkirk@elections.il.gov
Phone: (217) 524-7907
FAX: (217) 782-5959

Print Format:

Bid Print New

File Attachments:

COVID-19 Protections~15.docx
Standard Terms and Conditions v.20.1~29.pdf
Standard Certifications V.18.1-1~32.doc
Statement of Work.docx

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Rebecca Gossett

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Item Information

Item # 1: ( 578 - 34 )

Create Accessible Vote-by-Mail (AVBM) platform that enables voters with accessibility needs to mark candidate/contest choices on a computer or mobile device and print their marked ballot and return materials. To meet the needs of voters with accessibility needs, AVBM is WCAG2.0 AA and Section 508 compliant as well as MOVE Act compliant. Please see attached Statement of work for more information Implementation - Collect and import ballot data at the state level Configure AVBM portal based on Illinois preferences Configure return package per Illinois statute (affidavit, instructions, envelope) Voter data import file customization (1) Set up Illinois state administrator user accounts and assist with voter access for the upcoming General Election in June. Hosting & Support

NIGP Code:

578-34
Election and Voter Equipment and Supplies, Electronic

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 2: ( 578 - 35 )

Support Services - Vendor to provide support by email and phone

NIGP Code:

578-35
Election Equipment and Supplies, Non-Electronic

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 3: ( 208 - 54 )

Expedited Development & Implementation - The State Board of Elections is needing this AVBM platform ready for use in May

NIGP Code:

208-54
Internet, Web Site and Mobile Application Development Software, Microcomputer

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: