Bid Solicitation: 23-492DOR-ADMIN-B-28353

Header Information

Bid Number:

23-492DOR-ADMIN-B-28353

Description:

FY23-26 Mail Opening Machine Maintenance & Support

Bid Opening Date:

04/06/2022 01:00:00 PM

Purchaser:

Jerry Daniels

Organization:

REV - Revenue

Department:

ADMINSRVS492 - Admin Services

Location:

AL001 - Admin Services

Fiscal Year:

Type Code:

95 - Small Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

03/28/2022 11:00:00 AM

Info Contact:

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

Not Applicable

Bulletin Desc:

Procure FY23-26 Mail Opening Machine Maintenance & Support Service Contract for four (4) machines located at IL Dept of Revenue in Springfield, IL

Ship-to Address:

IL Department of Revenue
Attn: Warehouse Receiving
101 W. Jefferson
Springfield, IL 62702
US
Email: REV.Warehouse@illinois.gov
Phone: (217) 785-0572

Bill-to Address:

IL Department of Revenue
Attn: Warehouse Receiving
101 W. Jefferson
Springfield, IL 62702
US
Email: REV.Warehouse@illinois.gov
Phone: (217) 785-0572

Print Format:

File Attachments:

Procurement - Standard Terms and Conditions v-20 - Oct 2021~23.pdf
Procurement - Standard Certifications V.18.1 - Oct 2021~26.docx
Procurement - CPO Notice Amendment to 2022.05 COVID Protection Clause dtd 09-20-2021~22.pdf
IRS Pub 1075 - Exhibit 7 Contract Language~8.pdf
Procurement FY23 - 103454 -FY23-26 Service Contract for Mail Opening Machine Maintenance and Support - Final 03-24-22~1.docx

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Allegra Larson

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Item Information

Item # 1: ( 939 - 52 )

FY23 Mail Opening Machine Maintenance for period 7/1/2022-6/30/2023 - See Attached Request for Quote for Pricing & Specifications

NIGP Code:

939-52
Mailing Machines and Equipment Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 2: ( 939 - 52 )

FY24 Mail Opening Machine Maintenance for period 7/1/2023-6/30/2024 - See Attached Request for Quote for Pricing & Specifications

NIGP Code:

939-52
Mailing Machines and Equipment Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 3: ( 939 - 52 )

FY25 Mail Opening Machine Maintenance for period 7/1/2024-6/30/2025 - See Attached Request for Quote for Pricing & Specifications

NIGP Code:

939-52
Mailing Machines and Equipment Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 4: ( 939 - 52 )

FY26 Mail Opening Machine Maintenance for period 7/1/2025-6/30/2026 - See Attached Request for Quote for Pricing & Specifications

NIGP Code:

939-52
Mailing Machines and Equipment Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 5: ( 939 - 52 )

*** VENDOR NOTES: NO Vendor Entry Required for this item *** a) Vendor is required to be registered with the IL Secretary of State as doing business in Illinois and shown to be in good standing; b) Vendor is required to be Tax Compliant with all Illinois State Tax requirements; c). By submitting a quote or bid, the vendor acknowledges they have read and agree with the attached Standard Terms and Conditions; d) If you submit a quote, please download and complete the Standard Certifications and attach the completed form to your quote or bid; e) Vendor is to include any anticipated travel and per-diem cost in the unit price; f) Shipping and Handling must be included in the cost of the item; g) Vendor price required to be valid for 120 Days; h) All Quotations required to be submitted electronically via Bid Buy or E-mail; I) All documents accessible to the vendor are required to be handled in compliance under the Federal IRS 1075 Publication requirements. See Attached IRS Exhibit 7 for Vendor's handling of such documents j) BACKGROUND CHECK - Revenue, at its expense, will require any Vendor employees and/or subcontractors personnel that will be 'on-site' to undergo and pass a criminal and driver; and history to include a State / Federal Security fingerprint background check. Vendor or subcontractor shall immediately reassign any individual who, found by the State's check, does not pass the background check; and k) COVID-19 PROTECTIONS: In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-20. This Executive Order mandates certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of this Executive Order as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Order.

NIGP Code:

939-52
Mailing Machines and Equipment Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: