State of Illinois - General Services

Bid Solicitation: 24-416CMS-BOSS4-B-43120

Header Information

Bid Number:

24-416CMS-BOSS4-B-43120

Description:

Hybrid Workforce and Workplace Consulting

Bid Opening Date:

11/01/2024 02:00:00 PM

Purchaser:

Anthony Hamilton

Organization:

CMS - Central Management Services

Department:

BOSS41610 - Strategic Sourcing

Location:

AG001 - Strategic Sourcing

Fiscal Year:

Type Code:

15 - Request for Proposal (RFP)

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

07/19/2024 02:49:53 PM

Info Contact:

Anthony.Hamilton@illinois.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Blanket

Begin Date:

07/26/2024

End Date:

07/25/2027

Pre Bid Conference:

A Pre-Bid Conference is scheduled via Webex for the purpose of explaining the procurement requirements and BEP goal. Please see the Pre-Bid Conference Information Attachment for details.

Bulletin Desc:

The Department of Central Management Services, in agreement with the Chief Procurement Officer for General Services (CPO-GS), intends to establish a contract for a Hybrid Workforce and Workplace Consultant.

Ship-to Address:

Bureau of Strategic Sourcing
300 W Jefferson St,
Springfield, IL 62702
US
Email: il.bidbuy@illinois.gov
Phone: (217) 557-5695

Bill-to Address:

STRATTON
401 S Spring St
Stratton
Rm 503
Springfield, IL 62706
US
Email: Ryan.butcher@illinois.gov
Phone: (217) 716-0758

Print Format:

File Attachments:

B-43120 HWWC RFP Pre-submission-Conference-Sign-in 073024_Redacted.pdf
B-43120 HWWC-Attachment D--DoIT Cloud Hosting Terms and Conditions.docx
B-43120 Hybrid Workforce Pre-Bid Conference Slides.pdf
Request for Proposal (RFP) Vendor Submission Instructions Video.docx
c2d-vendor-guidance-v.24.3.pdf
Q-A-1 B-43120 Hybrid Workforce and Workplace Consulting RFP.docx
Q and A-2 for B-43120 Hybrid Workforce and Workplace Consulting RFP 091124.docx
Attachment C--B-43120 HWWC RFP Pricing dated 102424.xlsx
Q-A-3 B-43120 Hybrid Workforce and Workplace Consulting RFP-dated 102424.docx
B-43120 Hybrid Workforce and Workplace Consulting Pre-Submission Conference 7-30-24 at 3pm.docx
B-43120 Hybrid Workforce and Workplace Consulting RFP 071924.docx
Attachment A--B-43120 HWWC RFP State of Illinois Facility Map-ARPUR 071924.pdf
Attachment B--B-43120 HWWC RFP-Milestones-Deliverables.pdf
Vendor-Disclosure-(formerly-forms-a)-B-43120 HWWC RFP.docx
IPG-Active-Registered-Vendor-Disclosure-(formerly-forms-b)-B-43120 HWWC RFP.docx
State-of-Illinois-Offer-B-43120 HWWC RFP.pdf
Complete Vendor Guidance Packet-B-43120 HWWC.pdf
Commitment to Diversity Vendor Answer Form-B-43120 HWWC RFP.pdf
U-Plan B-43120 HWWC RFP.pdf
B-43120 Certified BEP Directory Hybrid Work NIGP Codes .xlsx
B-43120 Certified VBP Directory Hybrid Work NIGP Codes .xlsx
Standard-Terms-and-Conditions-B-43120 HWWC RFP.pdf
Standard-Illinois-Certifications-B-43120 HWWC RFP.docx
Direct Solicitation MEMO-B-43120 Hybrid Workforce and Workplace Consulting 071124.docx

Form Attachments:

Required Quote Attachments

SPO Name:

John Demien

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Yes

If yes, BEP Goal Percentage:

37.00000

If yes, VBP Goal Percentage:

2.00000

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	08/23/2024 09:15:48 AM	The Bid Opening Date has been changed from 8/27/24 at 2pm CDT to 9/17/24 at 2pm CDT. Additional documents have been posted for information to all bidders. Please continue to monitor BidBuy for any future amendments or other opportunities. Header 1. Bid Opening Date changed from "08/27/2024 02:00:00 PM" to "09/17/2024 02:00:00 PM". Attachment File Changes: Header 1. File 'B-43120 HWWC RFP Pre-submission-Conference-Sign-in 073024_Redacted.pdf': File 'B-43120 HWWC RFP Pre-submission-Conference-Sign-in 073024_Redacted.pdf' added . 2. File 'B-43120 HWWC-Attachment D--DoIT Cloud Hosting Terms and Conditions.docx': File 'B-43120 HWWC-Attachment D--DoIT Cloud Hosting Terms and Conditions.docx' added . 3. File 'B-43120 Hybrid Workforce Pre-Bid Conference Slides.pdf': File 'B-43120 Hybrid Workforce Pre-Bid Conference Slides.pdf' added . 4. File 'Request for Proposal (RFP) Vendor Submission Instructions Video.docx': File 'Request for Proposal (RFP) Vendor Submission Instructions Video.docx' added . 5. File 'c2d-vendor-guidance-v.24.3.pdf': File 'c2d-vendor-guidance-v.24.3.pdf' added .
2	08/23/2024 11:18:02 AM	This Amendment is to publish a Question & Answer document #1 as the State's response to Vendors' questions. The last day to submit additional requestions is now 8/30/24 COB. Please continue to monitor BidBuy for any future amendments or other opportunities. Attachment File Changes: Header 1. File 'Q-A-1 B-43120 Hybrid Workforce and Workplace Consulting RFP.docx': File 'Q-A-1 B-43120 Hybrid Workforce and Workplace Consulting RFP.docx' added .
3	09/11/2024 04:09:46 PM	This Amendment is to publish a Question & Answer document #2 as the State's response to Vendors' questions. Also attached is the new Attachment C--B-43120 HWWC RFP Pricing Form dated 091124. CHECK THE BOX IN BIDBUY THAT SAYS, "DOES THIS ATTACHMENT CONTAIN ANY PRICING, COST OR DISCOUNT INFORMATION?" FAILURE TO MARK THIS BOX WHEN ATTACHING A PRICING DOCUMENT IN BIDBUY MAY RESULT IN DISQUALIFICATION. Please continue to monitor BidBuy for any future amendments or other opportunities. Attachment File Changes: Header 1. File 'Attachment C--B-43120 HWWC RFP Pricing 091124.xlsx': File 'Attachment C--B-43120 HWWC RFP Pricing 091124.xlsx' added . 2. File 'Q and A-2 for B-43120 Hybrid Workforce and Workplace Consulting RFP 091124.docx': File 'Q and A-2 for B-43120 Hybrid Workforce and Workplace Consulting RFP 091124.docx' added .
4	09/17/2024 11:49:11 AM	The Bid Opening Date has been changed from 9/17/24 at 2pm to 10/1/24 at 2pm. Please continue to monitor BidBuy for any future amendments or other opportunities. Header 1. Bid Opening Date changed from "09/17/2024 02:00:00 PM" to "10/01/2024 02:00:00 PM".
5	09/19/2024 10:17:41 AM	Informational Amendment due to multiple inquiries: BidBuy experienced system slowness issues during the week of September 9th. On 9/11/24 at 4:09 PM, the State published Q&A #2. The State determined to ensure fairness in the procurement process the bid opening date was moved to the current 10/01/24 @ 2:00 PM to allow the vendor community ample time to assess information included in the Q&A.
6	09/27/2024 12:50:20 PM	This Amendment is to move the Bid Opening date to 10/29/24 at 2pm. The State will issue another addendum for a new Attachment C--B-43120 HWWC RFP Pricing Form soon. Please continue to monitor BidBuy for any future amendments or other opportunities. Header 1. Bid Opening Date changed from "10/01/2024 02:00:00 PM" to "10/29/2024 02:00:00 PM".
7	10/16/2024 11:50:03 AM	This Amendment is to publish the new Attachment C--B-43120 HWWC RFP Pricing Form dated 10-15-24. All questions related to the new Attachment C must be submitted by 10/21/24 COB. Please continue to monitor BidBuy for any future amendments or other opportunities. Attachment File Changes: Header 1. File 'Attachment C--B-43120 HWWC RFP Pricing-dated 101524.xlsx': File 'Attachment C--B-43120 HWWC RFP Pricing-dated 101524.xlsx' added .
8	10/24/2024 12:13:11 PM	This Amendment is to provide clarification to bidders and to publish a Question & Answer document #3 as the State's response to Vendors' questions. All bidders must submit the new Attachment C--B-43120 HWWC RFP Pricing Form dated 10/24/24. Clarifying that, if you submitted an offer prior to the original 9/30/24 Bid Opening date, you would need to withdraw your offer to submit the new Attachment C--B-43120 HWWC RFP Pricing Form dated 10/24/24. The new Bid Opening Date is 11/1/24. Please continue to monitor BidBuy for any future amendments or other opportunities. Header 1. Bid Opening Date changed from "10/29/2024 02:00:00 PM" to "11/01/2024 02:00:00 PM". Attachment File Changes: Header 1. File 'Attachment C--B-43120 HWWC RFP Pricing dated 102424.xlsx': File 'Attachment C--B-43120 HWWC RFP Pricing dated 102424.xlsx' added . 2. File 'Q-A-3 B-43120 Hybrid Workforce and Workplace Consulting RFP-dated 102424.docx': File 'Q-A-3 B-43120 Hybrid Workforce and Workplace Consulting RFP-dated 102424.docx' added .

Item Information

Item # 1: ( 918 - 46 )

***NO PRICING INFORMATION WILL BE ENTERED ON THIS LINE ITEM IN THE QUOTE IN BIDBUY*** All pricing information shall be entered in Attachment C and attached to the quote. Check the box in BidBuy that says, "Does this attachment contain any pricing, cost or discount information?" FAILURE TO MARK THIS BOX WHEN ATTACHING A PRICING DOCUMENT IN BIDBUY MAY RESULT IN DISQUALIFICATION.

NIGP Code:

918-46
Feasibility Studies, Consulting

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code :

ILLINOIS_ILL_AWS_PROD_BUYSPEED_2_bso