Bid Solicitation: 24-494DOT-FINAD-B-41692

Header Information

Bid Number:

24-494DOT-FINAD-B-41692

Description:

D7 Fire Panel - Critical Infrastructure

Bid Opening Date:

02/29/2024 10:00:00 AM

Purchaser:

Deidre Evans

Organization:

DOT - Transportation

Department:

FINADMIN494 - Finance & Administration

Location:

AK002 - Business Services

Fiscal Year:

Type Code:

95 - Small Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

02/20/2024 09:32:25 AM

Info Contact:

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

A MANDATORY pre-submission location inspection and walkthrough is scheduled for Thursday, February 22, 2024, at 11am (CST). Location information and specifics attached.

Bulletin Desc:

D7 Fire Panel - Critical Infrastructure

Ship-to Address:

Randy Blackford
400 W. Wabash Avenue
Effingham, IL 62401
US
Email: randy.blackford@illinois.gov
Phone: (217) 342-8214

Bill-to Address:

Randy Blackford
400 W. Wabash Avenue
Effingham, IL 62401
US
Email: randy.blackford@illinois.gov
Phone: (217) 342-8214

Print Format:

Bid Print New

File Attachments:

standard-terms-and-conditions~61.pdf
standard-illinois-certifications~21.docx
Device List - Estimate~1.pdf
Exhibit 1.pdf
Exhibit 2.pdf
1st Floor - Panel & Door Locations~1.pdf
2nd Floor - Panel & Door Locations~1.pdf
Annex 6 Bay Storage - Panel & Door Locations~1.pdf
Annex Building - Panel & Door Locations~1.pdf
Operations Building - Panel & Door Locations~1.pdf
WALK THROUGH INSTRUCTIONS~5.pdf
Walk-thru Q&A 2-22-2024.xlsx
Building Layouts.pdf
Exhibit 2 UPDATED.pdf
Exhibit 3 UPDATED.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Shea Firebaugh

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	02/26/2024 09:05:36 AM	This amendment is to post the Agency's responses to Vendors questions from the mandatory pre-site walkthrough on 2-22-2024. Please see attached Q&A and requested Building Layouts. The State of Illinois is extending the bid opening date to allow vendors more time to submit their quote. New bid opening date: 2/29/2024 @ 10:00am. Header 1. Bid Opening Date changed from "02/27/2024 09:00:00 AM" to "02/29/2024 10:00:00 AM". Attachment File Changes: Header 1. File 'Walk-thru Q&A 2-22-2024.xlsx': File 'Walk-thru Q&A 2-22-2024.xlsx' added . 2. File 'Building Layouts.pdf': File 'Building Layouts.pdf' added .
2	02/26/2024 10:29:07 AM	This amendment is to post the most recent Inspection and Testing Forms. Please see updated Exhibit 2 and Exhibit 3. If any vendor has already submitted a quote, they will be able to submit a second or revised quote based off new data. Attachment File Changes: Header 1. File 'Exhibit 2 UPDATED.pdf': File 'Exhibit 2 UPDATED.pdf' added . 2. File 'Exhibit 3 UPDATED.pdf': File 'Exhibit 3 UPDATED.pdf' added .

Item Information

Item # 1: ( 340 - 00 )

Full and complete fire panel replacement which includes all devices; intelligent power expander, photo detector, detector base, point addressable fire panel, lcd remote annunciator red enclosure, heat detector, duct detector with relay, addressable pull station dual action, input module, relay module, wall selectable horn/strobe - red, power supplies, panel cabling, and any other device needed for a functioning system under NFPA standards. Attached are Exhibit 1, Exhibit 2, and Exhibit 3 which will assist in the estimated number of devices currently installed and needing replaced. Currently installed fire devices are ESTIMATED and all devices that are currently installed will need to be replaced so that existing fire protection coverage is the same after update. *The new system needs to function and cover the exact same area we currently monitor. There are 3 buildings within the main campus offices. Headquarters buildings, Annex, and Operations buildings. Attached are floorplans with panel and door locations. IDOT District 7 Headquarters, 400 West Wabash Avenue, Effingham, IL 62401

NIGP Code:

340-00
FIRE PROTECTION EQUIPMENT AND SUPPLIES

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 2: ( 340 - 00 )

Necessary Hardware, Cabling, and Equipment to install Magnet Hold Opens on existing Fire Doors in 22 locations. Necessary Hardware to include. Wall mount magnets for magnetic door hold opens, door mount plate and bar for magnetic door hold opens, electrical relays to properly operate and control magnetic door hold opens, and power supplies to operate and control magnetic door hold opens. Will need to connect to main fire panel or Extender panel in outer buildings on campus. Hardware is to be mounted to the door and the wall. Run Wiring to power supplies and magnetic door hold open control panels so that the magnets will release and the doors automatically close in a fire event on fire panel.

NIGP Code:

340-00
FIRE PROTECTION EQUIPMENT AND SUPPLIES

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 3: ( 340 - 00 )

Hardware, cabling, and equipment to install 4 Heat Detectors and 2 pull stations in Mechanic Maintenance Garage and Office. This is currently monitored on the panel and is attached to the same building the main panel is in. Will be a separate NAC-Node on the panel. Run necessary wiring to equipment so that the new devices will operate properly on fire panel system. Necessary Wiring to meet or exceed NFPA and NEC standards and are currently specked at 14/2 red non-plenum shielded cabling for this location. The Maintenance Garage is an open ceiling, block wall metal hoop structure and all devices will be surface mounted to the block wall or the metal trusses of building. The office space has a drop ceiling and framed walls. Devices will be mounted to wall or to drop ceiling. All mounting hardware, conduit, electrical boxes, mud rings, and fasteners will be provided and installed so devices are mounted securely in all locations.

NIGP Code:

340-00
FIRE PROTECTION EQUIPMENT AND SUPPLIES

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: