Bid Solicitation: 24-497DVA-CENTR-B-41516

Header Information

Bid Number:

24-497DVA-CENTR-B-41516

Description:

IDVA FY24 Annual Field Services Training

Bid Opening Date:

02/21/2024 10:00:00 AM

Purchaser:

Leah Thomas

Organization:

DVA - Veterans Affairs

Department:

FLDSRVSPGFLD497 - Field Services - Springfield

Location:

AF001 - Field Services - Springfield

Fiscal Year:

Type Code:

95 - Small Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

02/13/2024 01:30:00 PM

Info Contact:

Leah Thomas 217-558-3941

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

IDVA is seeking conference room and lodging for the Annual Field Services Training May 6, 2024 through May 9, 2024. In order to be considered responsive, Vendor must bid on ALL line items.

Ship-to Address:

IDVA Accounts Payable
833 S SPRING ST
SUPPLIES & SERVICES
SPRINGFIELD, IL 62704
US
Email: idva.procurement@illinois.gov
Phone: (217) 782-7467

Bill-to Address:

IDVA Accounts Payable
833 S SPRING ST
SUPPLIES & SERVICES
SPRINGFIELD, IL 62704
US
Email: idva.procurement@illinois.gov
Phone: (217) 782-7467

Print Format:

File Attachments:

Standard Terms and Conditions V23.2~4.pdf
standard-illinois-certifications-v.23.1 (6).docx
RFQ Annual Field Services Training FY24 1.29.24.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Jennifer Klein

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Item Information

Item # 1: ( 962 - 13 )

CONFERENCE ROOM for the Illinois Department of Veterans Affairs Field Services Annual Training (list of acceptable cities for location can be found on attached Request for Quote). MEETING DATES: MAY 6, 2024 THROUGH MAY 9, 2024 (Monday through Thursday). Specific times listed on attached RFQ. Expected number of attendees is approximately 70. PLEASE SEE ATTACHED RFQ FOR SPECIFIC DETAILS AND REQUIREMENTS INCLUDING LIST OF CITIES FOR LOCATION.

NIGP Code:

962-13
Hospitality Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 2: ( 962 - 13 )

LODGING for the Illinois Department of Veterans Affairs Field Services Annual Training (list of acceptable cities for location can be found on attached Request for Quote). Check in SUNDAY MAY 5, 2024 through check out THURSDAY, MAY 9, 2024. Block of 10 rooms. PLEASE SEE ATTACHED RFQ FOR SPECIFIC DETAILS AND REQUIREMENTS INCLUDING LIST OF CITIES FOR LOCATION.

NIGP Code:

962-13
Hospitality Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 3: ( 962 - 13 )

LODGING for the Illinois Department of Veterans Affairs Field Services Annual Training (list of acceptable cities for location can be found on attached Request for Quote). Check in MONDAY, MAY 6 through check out THURSDAY, MAY 9, 2024. Block of 60 rooms. PLEASE SEE ATTACHED RFQ FOR SPECIFIC DETAILS AND REQUIREMENTS INCLUDING LIST OF CITIES FOR LOCATION.

NIGP Code:

962-13
Hospitality Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 4: ( 962 - 13 )

CATERING. Beverages such as coffee, tea, and water available throughout the day (Monday through Thursday) in main plenary room for 70 people. Snacks available throughout the day (Monday through Thursday) in main plenary room for 70 people, snack may be a combination of hot and cold food. Replenished throughout the day as needed. PLEASE SEE ATTACHED RFQ FOR SPECIFIC DETAILS AND REQUIREMENTS INCLUDING LIST OF CITIES FOR LOCATION.

NIGP Code:

962-13
Hospitality Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 5: ( 962 - 13 )

CATERING. Tuesday, May 7, 2024 6:00 p.m. - 8:00 p.m. Dinner Service for 70 people. Buffet style. Menu to include choice to two meats, a vegetarian option, at least 2 sides, salad, plus dessert. (Please include menu option with quote). PLEASE SEE ATTACHED RFQ FOR SPECIFIC DETAILS AND REQUIREMENTS INCLUDING LIST OF CITIES FOR LOCATION.

NIGP Code:

962-13
Hospitality Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: