Bid Solicitation: 25-350SOS-ITSOS-B-49069

Header Information

Bid Number:

25-350SOS-ITSOS-B-49069

Description:

ACF Change Order QFlow Licensing Increases

Bid Opening Date:

09/23/2025 02:00:00 PM

Purchaser:

Katherine Tople

Organization:

SOS - Secretary of State

Department:

ITSOS350 - Information Technology

Location:

AB001 - Information Technology

Fiscal Year:

Type Code:

35 - Sole Source

Allow Electronic Quote:

Alternate Id:

25IT103032

Required Date:

08/21/2025

Available Date :

09/09/2025 01:49:49 PM

Info Contact:

procurement@ilsos.gov

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Pre Bid Conference:

If requested by 9/18/25 at 4:00 PM a hearing will be held on 9/23/25 at 2:00 PM. The location of the hearing: 501 South Second Street, Springfield, IL 62756.

Bulletin Desc:

This is a sole source change order with ACF Technologies for Queuing Management Services. Additional QFlow licenses are needed in order to continue operations in place at all facilities throughout the state and at upcoming One Stop Shop expansions. ILSOS intends to increase the original contract to $255,856.77. Please see the attached Sole Source Justification Form for more details.

Ship-to Address:

ILSOS IT - 574
501 South 2nd Street
Room 574 Howlett Building
Springfield, IL 62756
US
Email: itlicenses@ilsos.gov
Phone: (000) 000-0000

Bill-to Address:

ILSOS IT - 574
501 South 2nd Street
Room 574 Howlett Building
Springfield, IL 62756
US
Email: itlicenses@ilsos.gov
Phone: (000) 000-0000

Print Format:

Bid Print

File Attachments:

SSJF Part 1 - ACF Technologies 25IT103032.pdf
Sole Source Hearing Details Form B-49069.docx
SSJF Part 2 - ACF Technologies 25IT103032.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Dave Littrell

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	09/23/2025 03:04:32 PM	No hearing was requested so it is being canceled. Sole Source Justification Form Part 2 is being attached. Attachment File Changes: Header 1. File 'SSJF Part 2 - ACF Technologies 25IT103032.pdf': File 'SSJF Part 2 - ACF Technologies 25IT103032.pdf' added .

Item Information

Item # 1: ( 918 - 00 )

CONSULTING HOURS FOR CLOUD PLATFORM MIGRATION COSTS ON QUEING MANAGEMENT SERVICES, MOBILE TICKETING SERVICES AND ONLINE APPOINTMENTS THROUGHOUT THE FACILITIES STATEWIDE. SOFTWARE SUPPORT FOR QUEING SYSTEMS, LONG CODE HOSTING AND SMS TEXT PLAN.

NIGP Code:

918-00
CONSULTING SERVICES

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 2: ( 250 - 72 )

White Thermal Paper 65' for Q Flow System, Part # HP0145

NIGP Code:

250-72
Roll Paper, Thermal, EDP Portable Terminals

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

50.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 3: ( 208 - 11 )

Agent Premium Licenses, Item Code: SCO400

NIGP Code:

208-11
Application Software, (Not Otherwise Classified), Microcomputer

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

150.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 4: ( 208 - 11 )

License Only Activation, Item PSO600

NIGP Code:

208-11
Application Software, (Not Otherwise Classified), Microcomputer

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 5: ( 208 - 11 )

Software Support- Mandatory 1st Year, Item Code: SS0102

NIGP Code:

208-11
Application Software, (Not Otherwise Classified), Microcomputer

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: