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Bid Solicitation: 25-350SOS-PHYSE-B-47992

Header Information
Bid Number: 25-350SOS-PHYSE-B-47992 Description: On-Site Document Shredding Services Bid Opening Date: 06/13/2025 02:00:00 PM
Purchaser: Katie Speck Organization: SOS - Secretary of State
Department: PHYSERV350 - Physical Services Location: AP001 - Physical Services
Fiscal Year: 25 Type Code: 10 - Invitation for Bid (IFB) Allow Electronic Quote: Yes
Alternate Id: 26PS013010  Required Date: Available Date :  05/23/2025 10:09:41 AM
Info Contact: Katie Speck - Kspeck@ilsos.gov Bid Type: OPEN Informal Bid Flag: No
Purchase Method: Open Market
Pre Bid Conference:
Bulletin Desc: ILSOS is seeking a vendor for confidential on-site paper shredding for multiple departments within the Illinois Secretary of State. Vendor will provide containers for the Howlett Building, Dirksen Parkway Facility, and 509-511 W Capitol Ave. in Springfield, IL.
Ship-to Address: Bill-to Address: Print Format: Bid Print
File Attachments: Questions and Answers Set 1~1.docx
Questions and Answers Set 2.docx
Confidential On-Site Paper Shredding NOA.pdf
Document Shredding Services IFB 26PS013010.docx
IPG Active Registered Vendor Disclosure formerly Forms B v.23.1~27.docx
Vendor Disclosure v 24.1 Formerly Forms A~4.docx
Form Attachments:
Required Quote Attachments
Desired Attachment Name Description
Document Shredding Services IFB IFB
Vendor Disclosures Forms Either Vendor Disclosure, or IPG Active Registered Vendor Disclosure
SPO Name: Dave Littrell
Is this a Small Business Set Aside Procurement?: No
Is there a BEP/VBP Participation Goal? : No
Link to Original Contract :
Amendments:
Amendment # Amendment Date Amendment Note
1 06/02/2025 10:05:06 AM A questions and answers document has been uploaded in the attachments tab. Attachment File Changes: Header 1. File 'Questions and Answers Set 1~1.docx': File 'Questions and Answers Set 1~1.docx' added .
2 06/10/2025 08:31:41 AM Questions & Answers Set #2 was added to the attachments tab. Item #1 was updated to add "64-gallon" containers to match the IFB. Item 1 1. Description changed from "Weekly on-site confidential shredding services at Howlett Building, Dirksen Parkway Facility, and 509-511 W Capitol Avenue in Springfield, IL. Estimated 46 containers per week." to "Weekly on-site confidential shredding services at Howlett Building, Dirksen Parkway Facility, and 509-511 W Capitol Avenue in Springfield, IL. Estimated 46 containers per week (64-gallon containers).". Attachment File Changes: Header 1. File 'Questions and Answers Set 2.docx': File 'Questions and Answers Set 2.docx' added .
3 06/25/2025 03:50:16 PM Notice of Award has been attached. Attachment File Changes: Header 1. File 'Confidential On-Site Paper Shredding NOA.pdf': File 'Confidential On-Site Paper Shredding NOA.pdf' added .

Item Information
Item # 1:   ( 962  -  27 )   Weekly on-site confidential shredding services at Howlett Building, Dirksen Parkway Facility, and 509-511 W Capitol Avenue in Springfield, IL. Estimated 46 containers per week (64-gallon containers).
NIGP Code: 962-27
   Document Shredding Services
Qty Unit Cost UOM Total Discount Amt. Total Cost
2392.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:

Additional NIGP Code:

 
Item # 2:   ( 962  -  27 )   Annual on-site confidential shredding of registration stickers, UOM is 96-gallon containers
NIGP Code: 962-27
   Document Shredding Services
Qty Unit Cost UOM Total Discount Amt. Total Cost
591.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:

Additional NIGP Code:

 
Item # 3:   ( 962  -  27 )   Annual on-site confidential shredding of placards, UOM is 96-gallon containers
NIGP Code: 962-27
   Document Shredding Services
Qty Unit Cost UOM Total Discount Amt. Total Cost
80.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:

Additional NIGP Code:

 
Item # 4:   ( 920  -  50 )   Annual on-site confidential shredding of temporary registration permits, UOM is 96-gallon containers
NIGP Code: 920-50
   Shredding Services, Computer Components and Peripherals
Qty Unit Cost UOM Total Discount Amt. Total Cost
117.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:

Additional NIGP Code:

 
Item # 5:   ( 962  -  27 )   Annual on-site confidential shredding of paper, UOM is 96-gallon containers
NIGP Code: 962-27
   Document Shredding Services
Qty Unit Cost UOM Total Discount Amt. Total Cost
932.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:

Additional NIGP Code:

 
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