State of Illinois - General Services

Bid Solicitation: 25-448DOIT-ADMIN-B-45148

Header Information

Bid Number:

25-448DOIT-ADMIN-B-45148

Description:

Surplus Inventory Management System

Bid Opening Date:

07/15/2025 02:00:00 PM

Purchaser:

Jeffrey Schukai

Organization:

DoIT - Department of Innovation and Technology

Department:

ADMIN448 - Administration

Location:

AA001 - Administration

Fiscal Year:

Type Code:

15 - Request for Proposal (RFP)

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

05/22/2025 12:32:07 PM

Info Contact:

Contact Jeffrey Schukai at jeff.schukai2@illinois.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

There will be a Non-Mandatory Pre-Bid Conference held via Webex, June 4, 2025 at 10:00 AM Central Time. Refer to RFP document, Section C.7 for Pre-bid conference information.

Bulletin Desc:

The Illinois Department of Innovation and Technology (DoIT) on behalf of the Illinois Department of Central Management Services (CMS) is seeking proposals from qualified offerors for a comprehensive end-to-end SaaS surplus inventory solution for all CMS divisions and offices along with associated services to develop, configure, test, implement, support, maintain, host, train, manage, and administer the solution.

Ship-to Address:

Administration
120 West Jefferson
Springfield, IL 62702
US
Email: DoIT.ITPO.Communications@illinois.gov
Phone: (217) 557-1764

Bill-to Address:

Administration
120 West Jefferson
Springfield, IL 62702
US
Email: DoIT.ITPO.Communications@illinois.gov
Phone: (217) 557-1764

Print Format:

File Attachments:

B-45148 - DoIT Surplus RFP~1.pdf
Amendment 1 Questions and Answers - B-45148.docx
DoIt Surplus RFP - Attachment A - Acronyms and Workflows.pdf
DoIT Surplus RFP - Attachment B - State Standard Security Requirements.docx
C2D Vendor Answer Sheet v.24.4~2.docx
C2D Vendor Guidance v.24.4~1.pdf
DoIT Surplus RFP - Offer to the State of Illinois - Information and Technology v.25.1 8.27.24.pdf
DoIT Surplus RFP - BEP Utilization Plan Version 21.1.pdf
IPG Active Registered Vendor Disclosure Formerly Forms B-v.23.1.docx
Vendor Disclosure Formerly Forms A-v.24.1.docx
B-45148 Pre-Bid Conference.zip

Form Attachments:

Required Quote Attachments


Desired Attachment Name:	Vendor Disclosure or IPG Active Registered Vendor Disclosure	Description:	Failure to complete and upload will result in disqualification
Desired Attachment Name:	Technical Response	Description:	Upload technical response here
Desired Attachment Name:	Information Technology Offer to the State	Description:	Upload completed Offer with authorized signature here
Desired Attachment Name:	BEP Utilization Plan (if applicable)	Description:	Failure to complete and upload will result in disqualification
Desired Attachment Name:	Commitment to Diversity Vendor Answer Form	Description:	Upload commitment to diversity response here

SPO Name:

Josh Sergent

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Yes

If yes, BEP Goal Percentage:

1.00000

If yes, VBP Goal Percentage:

0.00000

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	06/23/2025 03:36:47 PM	The State has attached Amendment #1, Questions and Answers. Attachment File Changes: Header 1. File 'Amendment 1 Questions and Answers - B-45148.docx': File 'Amendment 1 Questions and Answers - B-45148.docx' added .
2	06/24/2025 11:06:03 AM	Agency has attached pre-bid conference recording and sign-in sheet Attachment File Changes: Header 1. File 'B-45148 Pre-Bid Conference.zip': File 'B-45148 Pre-Bid Conference.zip' added .

Item Information

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Item # 1: ( 209 - 13 )

///Do not enter any pricing on this line./// This is a Request for Proposal (RFP) which requires the pricing to remain locked/unopened prior to the Agency's evaluation of the Vendor's Technical proposal. Please review all instructions regarding price submission in the solicitation document. You may also review an instructional video on submitting a quote for a RFP here: https://youtu.be/4NujlhKbazE.

NIGP Code:

209-13
Application Software, Servers

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

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Packaging:

Additional NIGP Code :

Item # 3: ( 209 - 13 )

Initial configuration/customization. Enter the flat fee for initial configuration and customization. If this offer does not have a fee for this line item, mark "no charge" If there is a flat fee for the initial stand up of the offer that encompasses more than one line item, enter that total amount on this line item and mark the included line item(s) as "no charge"

NIGP Code:

209-13
Application Software, Servers

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code :

Item # 4: ( 209 - 13 )

Initial Data Conversion/Migration - Enter the flat fee for initial Data Conversion/Migration. If this offer does not have a fee for this line item, mark "no charge"

NIGP Code:

209-13
Application Software, Servers

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code :

Item # 5: ( 209 - 13 )

Initial Implementation - Enter the flat fee for initial Implementation. If this offer does not have a fee for this line item, mark "no charge"

NIGP Code:

209-13
Application Software, Servers

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

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Brand:

Model:

Make:

Packaging:

Additional NIGP Code :

Item # 6: ( 209 - 13 )

Initial Training - Enter the flat fee for initial in-person or virtual live training.- If this offer does not have a fee for this line item, mark "no charge"

NIGP Code:

209-13
Application Software, Servers

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code :

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