Bid Solicitation: 25-448DOIT-APP44-B-48137

Header Information

Bid Number:

25-448DOIT-APP44-B-48137

Description:

Illinois DCEO Loan System RFP

Bid Opening Date:

10/13/2025 02:00:00 PM

Purchaser:

Jeffrey Schukai

Organization:

DoIT - Department of Innovation and Technology

Department:

APP448 - Applications

Location:

AE001 - Applications

Fiscal Year:

Type Code:

15 - Request for Proposal (RFP)

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

08/01/2025 12:00:00 PM

Info Contact:

Contact Jeffrey Schukai at Jeff.Schukai2@Illinois.gov.

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

There will be a Non-Mandatory Pre-Bid Conference held via Webex, Tuesday, August 12, 2025 at 10:00 AM Central Time. Refer to RFP document, Section C.7 for Pre-bid conference information.

Bulletin Desc:

The Illinois Department of Innovation and Technology (DoIT) on behalf of the Illinois Department of Commerce and Economic Opportunity (DCEO) is seeking proposals from qualified offerors for a comprehensive end-to-end SaaS loan management solution for all DCEO divisions and offices along with associated services to develop, configure, test, implement, support, maintain, host, train, manage, and administer the solution.

Ship-to Address:

Administration
120 West Jefferson
Springfield, IL 62702
US
Email: DoIT.ITPO.Communications@illinois.gov
Phone: (217) 557-1764

Bill-to Address:

Administration
120 West Jefferson
Springfield, IL 62702
US
Email: DoIT.ITPO.Communications@illinois.gov
Phone: (217) 557-1764

Print Format:

File Attachments:

B-48137 - Signed Notice of Award.pdf
B-48137 DCEO Loan Syatem Vendor Qustions and Answers.zip
B-48137 DCEO Loan Management System RFP.pdf
Attachment A - DCEO-OMEE Loan Application process flow.pdf
Attachment B - Advantage Illinois Workflow - May 2023.pdf
Attachment C - DoIT Cloud Hosting Requirements.docx
25-448DOIT-APP44-B-48137 - IT Offer To The State.pdf
IPG Active Registered Vendor Disclosure Formerly Forms B-v.23.1~1.docx
Vendor Disclosure Formerly Forms A-v.24.1~1.docx
25-448DOIT-APP44-B-48137 BEP Utilization Plan Version 21.1.pdf
C2D Vendor Guidance v.24.4~2.pdf
C2D Vendor Answer Sheet v.24.4~3.docx

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Josh Sergent

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Yes

If yes, BEP Goal Percentage:

4.00000

If yes, VBP Goal Percentage:

0.00000

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	08/26/2025 02:22:45 PM	The Bid Due Date has been changed from 09/05/2025 to 10/06/2025. The tentative posting date for the Q&A has been changed from 08/27/2025 to 09/10/2025. Please extend all post bid opening dates in the timeline of the RFP (Section A.3) by four (4) weeks. Header 1. Bid Opening Date changed from "09/05/2025 02:00:00 PM" to "10/03/2025 02:00:00 PM".
2	09/17/2025 08:06:46 AM	Agency has attached vendor questions and questions. Attachment File Changes: Header 1. File 'B-48137 DCEO Loan Syatem Vendor Qustions and Answers.zip': File 'B-48137 DCEO Loan Syatem Vendor Qustions and Answers.zip' added .
3	10/03/2025 08:50:06 AM	Bid Due date has been extended to 10/13/2025 at 2:00 PM. Header 1. Bid Opening Date changed from "10/03/2025 02:00:00 PM" to "10/13/2025 02:00:00 PM".
4	08/17/2026 03:54:46 PM	SPO publishing the Notice of Award (NOA). Attachment File Changes: Header 1. File 'B-48137 - Signed Notice of Award.pdf': File 'B-48137 - Signed Notice of Award.pdf' added .

Item Information

1-5 of 13

Item # 1: ( 209 - 13 )

Description: This is a Request for Proposal (RFP) which requires the pricing to remain locked/unopened prior to the Agency's evaluation of the Vendor's Technical proposal. Please review all instructions regarding price submission in the solicitation document and double-check that all pricing has been locked prior to submission. You may also review an instructional video on submitting a quote for a RFP here: https://youtu.be/4NujlhKbazE.

NIGP Code:

209-13
Application Software, Servers

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 2: ( 209 - 13 )

Initial configuration/customization - Enter the flat fee for initial configuration and customization. If this offer does not have a fee for this line item, mark "no charge". If there is a flat fee for the initial stand up of the offer that encompasses more than one line item, enter that total amount on this line item and mark the included line item(s) as "no charge".

NIGP Code:

209-13
Application Software, Servers

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 3: ( 209 - 13 )

Initial Data Conversion/Migration - Enter the flat fee for initial Data Conversion/Migration. If this offer does not have a fee for this line item, mark "no charge".

NIGP Code:

209-13
Application Software, Servers

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 4: ( 209 - 13 )

Initial Implementation - Enter the flat fee for initial Implementation. If this offer does not have a fee for this line item, mark "no charge".

NIGP Code:

209-13
Application Software, Servers

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 5: ( 209 - 13 )

Initial Training - Enter the flat fee for initial in-person or virtual live training. If this offer does not have a fee for this line item, mark "no charge".

NIGP Code:

209-13
Application Software, Servers

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

1-5 of 13