Bid Solicitation: 25-482DPH-FINAN-B-47186

Header Information

Bid Number:

25-482DPH-FINAN-B-47186

Description:

Tent RFQ small 10 yrs

Bid Opening Date:

04/08/2025 09:00:00 AM

Purchaser:

Michael Kalaskie

Organization:

DPH - Public Health

Department:

FINANCADMIN482 - Finance and Administration

Location:

AB001 - Finance and Administration

Fiscal Year:

Type Code:

95 - Small Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

03/28/2025 04:00:00 PM

Info Contact:

Michael.L.Kalaskie@illinois.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

IDPH requests a 20 foot x 20 foot white event tent for use at multiple sites. See RFQ for further details. THIS IS A SINGLE 10-YEAR CONTRACT

Ship-to Address:

Fiscal Office
Freyda Sprattling
535 West Jefferson
4th Floor
Springfield, IL 62761
US
Email: freyda.m.sprattling@illinois.gov
Phone: (217) 524-1105

Bill-to Address:

Fiscal Office
Freyda Sprattling
535 West Jefferson
4th Floor
Springfield, IL 62761
US
Email: freyda.m.sprattling@illinois.gov
Phone: (217) 524-1105

Print Format:

File Attachments:

Q and A - Tent RFQ 03.31.25 .docx
TENT RFQ IDPH 03.10.2025.pdf
IDPH_Logo2014_Slogan_301C~4.png
IDPH_Logo2014_Slogan_reversed~6.png
standard-terms-and-conditions v.23.2~6.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Rebecca Gossett

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	04/02/2025 03:41:34 PM	Amendment created to add Questions and Answers Attachment File Changes: Header 1. File 'Q and A - Tent RFQ 03.31.25 .docx': File 'Q and A - Tent RFQ 03.31.25 .docx' added .

Item Information

Item # 1: ( 981 - 72 )

Tent, supplies and service. The Illinois Department of Public Health requires a 20-foot x 20-foot custom-made event post frame Tent, white in color, imprinted with an approved 'blue' IDPH logo on the canopy as further defined in the RFQ. The Vendor must provide in this cost, all labor, materials, supplies, equipment, transportation, commercial liability insurance, auto insurance, worker's compensation insurance, permits, and fees and must provide all other services, materials, and items necessary to deliver, install, set up, maintain, operate, teardown and store said Tent. Tent installation will be within a 200-mile radius of the Springfield, IL Metro Area but not to reach beyond the State line of Illinois. This will be required for four events annually, the Illinois State Fair in Springfield, IL, and Du Quoin State Fair in Du Quoin, IL, and two additional events annually that would be determined based on the Agency's needs. The Vendor would also be responsible for storing, maintaining, and cleaning the Tent between events, including mending any tears or any damage caused while in use. The Vendor shall provide maintenance for the duration of all events with the following minimum requirements: (1) The vendor shall be on an on-call basis when not physically present, and (2) The Vendor must be available on a twenty-four-hour basis for emergency duty. The Tent must have 7-foot-tall sidewall poles made of 2" diameter, anodized aluminum and 16-oz PVC Vinyl, 580 grams, canopy and sidewalls. The Tent must have removable side walls, with one entrance on the front wall and two windows each on the left side and right sidewalls equally distributed along the side-wall. The removable sidewall must be able to roll up with the capability to be held up in place or slide out of the way, allowing one or more sides to open and quickly close for inclement weather. See the Request For Quote (RFQ) for additional details and specifications for the tent.

NIGP Code:

981-72
Tents, Tarpaulins and Supplies Rental or Lease

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: 936.78

Item # 3: ( 420 - 25 )

Folding table made of plastic or resin 96" x 30" (96 inches x 30 inches)

NIGP Code:

420-25
Folding Chairs and Tables, Plastic or Resin

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

2.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 4: ( 420 - 25 )

folding chairs made of plastic or resin capable of holding an adult

NIGP Code:

420-25
Folding Chairs and Tables, Plastic or Resin

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

4.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 6: ( 075 - 42 )

A lighting kit with six 48" (48-inch) LED light strips that can be hung and secured in place in varying locations throughout the Tent. The set-up kit must include all cabling for securing and all required power cables to connect the lights together and standard 120-volt U.S. power sources must be used.

NIGP Code:

075-42
Lights, Drop, and other Remote Work Lights, With Cords

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: