Bid Solicitation: 26-494DOT-FINAD-B-47493

Header Information

Bid Number:

26-494DOT-FINAD-B-47493

Description:

HCS & TSIS Procurement Software Support(Brand Name Only)

Bid Opening Date:

05/09/2025 09:00:00 AM

Purchaser:

Sarah Beeman

Organization:

DOT - Transportation

Department:

FINADMIN494 - Finance & Administration

Location:

AK002 - Business Services

Fiscal Year:

Type Code:

95 - Small Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

04/21/2025 09:58:34 AM

Info Contact:

Sarah.Beeman@illinois.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

HCS and TSIS McTrans - Univ of Florida- software renewal HCS # 0704090008554 and TSIS # 0811070002256 Bid opening extended to May 9, 2025 at 9:00 am Subscription 7/1/25-6/30/26

Ship-to Address:

Dan Mlacnik
Illinois Department of Transportation
Bureau of Design & Environment
2300 S. Dirksen Parkway
Room 003
Springfield, IL 62764
US
Email: Dan.Mlacnik@illinois.gov
Phone: (217) 558-2436

Bill-to Address:

Bureau of Information Processing - Room 107
Attn: Karen Loyet
2300 S. Dirksen Parkway
Springfield, IL 62764
US
Email: DOT.BIP.AcctsPayable@illinois.gov
Phone: (217) 557-3232

Print Format:

Bid Print New

File Attachments:

standard terms conditions~1.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Shea Firebaugh

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	04/25/2025 08:10:46 AM	Bid opening extended to 5/1/25 at 9 am Header 1. Bid Opening Date changed from "04/25/2025 09:00:00 AM" to "05/01/2025 09:00:00 AM". 2. Bulletin Desc changed from "HCS and TSIS McTrans - Univ of Florida- software renewal" to "HCS and TSIS McTrans - Univ of Florida- software renewal - Bid opening extended to May 1 at 9 am".
2	04/30/2025 11:32:34 AM	Bid Opening extended to May 9, at 9:00 am. IDOT clarified specifications with license renewal numbers: HCS # 0704090008554 and TSIS # 0811070002256. Header 1. Bid Opening Date changed from "05/01/2025 09:00:00 AM" to "05/09/2025 09:00:00 AM". 2. Contact Info changed from "" to "Sarah.Beeman@illinois.gov". 3. Bulletin Desc changed from "HCS and TSIS McTrans - Univ of Florida- software renewal - Bid opening extended to May 1 at 9 am" to "HCS and TSIS McTrans - Univ of Florida- software renewal HCS # 0704090008554 and TSIS # 0811070002256 Bid opening extended to May 9, 2025 at 9:00 am Subscription 7/1/25-6/30/26". Item 3 1. Item 3 added.

Item Information

Item # 1: ( 209 - 47 )

IDOT seeks to renew engineering software (Brand Name Only) HCS & TSIS Software Support with McTrans, University of Florida, College of Engineering, PO 116585, Gainesville, FL 3261, 1-800-226-1013. McTrans Support mctrans@ce.ufl.edu. IDOT would like to increase the current licenses to the following: HCS: 30 seat licenses Renewal Dates: 7/1/2025-6/30/2026, 1 year

NIGP Code:

209-47
Engineering Software, Mainframes and Servers

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

30.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 2: ( 209 - 47 )

IDOT seeks to renew engineering software (Brand Name Only) HCS & TSIS Software Support with McTrans, University of Florida, College of Engineering, PO 116585, Gainesville, FL 3261, 1-800-226-1013. McTrans Support mctrans@ce.ufl.edu. TSIS: 2 seat licenses (unless this is bundled w/ HCS). If bundled w/ HCS, IDOT receives 30 licenses. Renewal Dates: 7/1/2025-6/30/2026, 1 year