Bid Solicitation: 26-588IEMA-MGMTA-B-52523

Header Information

Bid Number:

26-588IEMA-MGMTA-B-52523

Description:

EMA - Sole Source - WebEOC Software Maintenance and Migration to Cloud

Bid Opening Date:

05/28/2026 02:00:00 PM

Purchaser:

Ashley Garcia

Organization:

EMA - Emergency Management Agency

Department:

MGMTADMIN588 - Management and Administration

Location:

AA001 - Management and Administration

Fiscal Year:

Type Code:

35 - Sole Source

Allow Electronic Quote:

Alternate Id:

Required Date:

Available Date :

05/14/2026 02:28:40 PM

Info Contact:

Dianne Richman Chief Procurement Office - General Services Dianne.Richman@illinois.gov 217-622-1857

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

This is a notice of intent to award a contract as a sole source to: ESi Acquisition, Inc., for a support/licensing/maintenance agreement for the agency's WebEOC system, and a migration from the current on-premise Version 8.x environment to the Nexus Cloud platform. The hearing will be canceled unless an interested party submits written comments or makes a written request for public hearing by Saturday, May 23, 2026, at 4 p.m. to the Info Contact above.

Ship-to Address:

Name: _____________________________________________
__________________________________________________
__________________________________________________
_______________________, IL _____
US
Email: ____________________________@Illinois.gov
Phone: (000) 000-0000

Bill-to Address:

Accounts Payable
4800 W Wabash Ave
Springfield, IL 62711
US
Email: Iema.accountspayable@illinois.gov
Phone: (217) 785-9898

Print Format:

File Attachments:

B-52523 Sole Source Justification Form~1.pdf
B-52523 sole-source-hearing-details-form-v-26-2-12-16-25~3.pdf
part I and part II IEMA B-52523.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

David Papp

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	05/14/2026 03:36:16 PM	Adjusting the deadline to submit written comments or make written requests for public hearing to Saturday, May 23, 2026, at 4:00pm. Header 1. Bulletin Desc changed from "This is a notice of intent to award a contract as a sole source to: ESi Acquisition, Inc., for a support/licensing/maintenance agreement for the agency's WebEOC system, and a migration from the current on-premise Version 8.x environment to the Nexus Cloud platform. The hearing will be canceled unless an interested party submits written comments or makes a written request for public hearing by Friday, May 22, 2026, at 4 p.m. to the Info Contact above." to "This is a notice of intent to award a contract as a sole source to: ESi Acquisition, Inc., for a support/licensing/maintenance agreement for the agency's WebEOC system, and a migration from the current on-premise Version 8.x environment to the Nexus Cloud platform. The hearing will be canceled unless an interested party submits written comments or makes a written request for public hearing by Saturday, May 23, 2026, at 4 p.m. to the Info Contact above.". Attachment File Changes: Header 1. File 'B-52523 sole-source-hearing-details-form-v-26-2-12-16-25~2.pdf': File 'B-52523 sole-source-hearing-details-form-v-26-2-12-16-25~2.pdf' deleted . 2. File 'B-52523 sole-source-hearing-details-form-v-26-2-12-16-25~3.pdf': File 'B-52523 sole-source-hearing-details-form-v-26-2-12-16-25~3.pdf' added .
2	05/28/2026 07:59:42 AM	As none were requested, the hearing for this week has been cancelled.
3	05/28/2026 08:04:00 AM	The CPO has upheld the decision to award a sole source contract to ESI Acquisition, Inc., written approval is attached. Attachment File Changes: Header 1. File 'part I and part II IEMA B-52523.pdf': File 'part I and part II IEMA B-52523.pdf' added .

Item Information

Item # 1: ( 920 - 45 )

WebEOC Subscription 300 Users, Annual Subscription for WebEOC, Item# 100-WEB-B

NIGP Code:

920-45
Software Maintenance and Support Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 2: ( 920 - 45 )

SaaS - ArcGIS Extension, Annual subscription for the ArcGIS Extension module, Item# 101-S-AGIS-1.

NIGP Code:

920-45
Software Maintenance and Support Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 3: ( 920 - 45 )

WebEOC Alerts, Included Webhooks, contact management, voice calls, and text messaging functionality, Item# 101-S-PEAB-1.

NIGP Code:

920-45
Software Maintenance and Support Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 4: ( 920 - 31 )

Professional Services - WebEOC - SaaS Implementation - Tier 2, One-time service fee for installation of a WebEOC Tier 2 Add On. Quoted price includes up to 10 hours for installation, overview training, oversight, and minor configuration services. Item# 700-P-W-SI-T2.

NIGP Code:

920-31
Installation of Computers, Peripherals, and Related Equipment (Including Software)

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 5: ( 920 - 46 )

Professional Services - Service Credit Hours (WebEOC) Time and Materials (T&M) per hour rate for professional services labor. Resources are scheduled based on availability and are not "on demand". Quoted rate is for Service Credit (pre-paid) Hours. Hours expire twelve (12) months from date of purchase order. Item# 700-P-SCP-1.

NIGP Code:

920-46
Software Updating and Upgrading Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

20.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code: