Bid Solicitation: 27-350SOS-PHYSE-B-52516

Header Information

Bid Number:

27-350SOS-PHYSE-B-52516

Description:

Generator Repair and Maintenance - Capitol Complex/Springfield

Bid Opening Date:

05/29/2026 02:00:00 PM

Purchaser:

Katie Speck

Organization:

SOS - Secretary of State

Department:

PHYSERV350 - Physical Services

Location:

AP001 - Physical Services

Fiscal Year:

Type Code:

95 - Small Purchase

Allow Electronic Quote:

Yes

Alternate Id:

27PS013005

Required Date:

Available Date :

05/15/2026 01:23:05 PM

Info Contact:

Katie Speck - Kspeck@ilsos.gov

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Pre Bid Conference:

A mandatory pre-bid will be held at 9:00 am on May 20, 2026 at 501 S 2nd Street, Rm 037, Springfield, IL 62756.

Bulletin Desc:

The Illinois Secretary of State is seeking bids for a contractor to provide annual maintenance of generators, and repairs as needed for the generators located on, and around the Illinois State Capitol Complex. See attached RFQ for details.

Ship-to Address:

ILSOS Physical Services - Winchester Warehouse
3701 Winchester Road
Springfield, IL 62707
US
Email: noemail@ilsos.gov
Phone: (000) 000-0000

Bill-to Address:

ILSOS Physical Services - Fiscal Operations
501 South 2nd Street
Room 014 Howlett Building
Springfield, IL 62756
US
Email: PSFiscal_invoices@ilsos.gov
Phone: (000) 000-0000

Print Format:

Bid Print

File Attachments:

Springfield Generator Maintenance RFQ 27PS013005- updated.pdf
Question and Answers.docx

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SPO Name:

Dave Littrell

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	05/26/2026 09:13:38 AM	A question and answers document has been added. Attachment File Changes: Header 1. File 'Question and Answers.docx': File 'Question and Answers.docx' added .
2	05/28/2026 09:02:52 AM	The RFQ has been updated to remove the solar generator that was at the Willard Ice Building. This unit is no longer in operation. The pricing section and the items tab have been updated to allow for pricing to be entered for each year of the contract rather than a flat annual rate. Item 1 1. Quantity changed from "3.00000" to "1.0". 2. Description changed from "Initial Term (7/1/26-6/30/29) Generator Service/Inspection Annual Cost" to "Year 1 -(7/1/26-6/30/27) Generator Service/Inspection Cost". Item 5 1. Description changed from "Renewal Term (7/1/29-6/30/31) - Generator Service/Inspection Annual Cost" to "Renewal Term Year 1 -(7/1/29-6/30/30) Generator Service/Inspection Cost". Item 9 1. Item 9 added. Item 10 1. Item 10 added. Item 11 1. Item 11 added. Attachment File Changes: Header 1. File 'Springfield Generator Maintenance RFQ 27PS013005.docx': File 'Springfield Generator Maintenance RFQ 27PS013005.docx' deleted . 2. File 'Springfield Generator Maintenance RFQ 27PS013005- updated.pdf': File 'Springfield Generator Maintenance RFQ 27PS013005- updated.pdf' added .

Item Information

1-5 of 11

Item # 1: ( 936 - 39 )

Year 1 -(7/1/26-6/30/27) Generator Service/Inspection Cost

NIGP Code:

936-39
Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

YR - Year

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 9: ( 936 - 39 )

Year 2 -(7/1/27-6/30/28) Generator Service/Inspection Cost

NIGP Code:

936-39
Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 10: ( 936 - 39 )

Year 3 -(7/1/28-6/30/29) Generator Service/Inspection Cost

NIGP Code:

936-39
Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 2: ( 928 - 38 )

Initial Term (7/1/26-6/30/29) - Regular Hours

NIGP Code:

928-38
Electrical, Alternator and Generator, Battery, Ignition System, Lights, etc. Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

120.0

HR - Hour

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

Item # 3: ( 928 - 38 )

Initial Term (7/1/26-6/30/29) - Premium Hours

NIGP Code:

928-38
Electrical, Alternator and Generator, Battery, Ignition System, Lights, etc. Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

5.0

HR - Hour

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code:

1-5 of 11